Joint Annual Meeting ISMRM-ESMRMB ~ 19-25 May 2007


 2007 Exhibitor Service Kit
 
Front Matter      Exhibitor Registration
Rules & General Information      Exhibitor Meetings
Value Added Tax      Exhibitor Hotel & Travel
Utilities      Special Booth Services
Audio Visual & Computer Services      Freight, Shipping & Labor
Booth Catering      Decoration
Sponsorship & Advertising      
 

Front Matter

 return to top
    Welcome letter 1 page
-Required-
Due 2 March		   Company Profile Form 1 page
    Checklist of due dates 1 page
Rules & General Information

return to top
    General Information for Exhibitors 1 page
    Security Information 1 page
Due 2 weeks prior   Security Cover Order Form 2 pages

-Required-
Due 2 March

   Insurance Requirement link
    Technical Guidelines  
    Part 1 5 pages
    Part 2 9 pages
    Hall Inspectors 1 page

 

   Plan of the Exhibition Grounds 1 page
    Plan of Orientation for Handicapped 1 page
    Prevention of Theft 1 page
-Required
if applicable-
Due 30 March		   Required form for companies exhibiting with DRK 2007 prior to ISMRM-ESMRMB 2007 1 page
Due 2 March   Exhibitor Appointed Contractor Form 1 page
    Business Centre on the Exhibition Grounds 1 page

Value Added Tax

 return to top
    General VAT Information link
    Important VAT Information for Exhibitors (Insatax) 1 page
  VAT Request for more information form (Insatax) 1 page
    Refund of Input VAT 2 pages
Utilities

return to top
Due 4 weeks prior   Electric Basic Installations Order Form 2 pages
Due 4 weeks prior   Electrical Installations on the Stand Order Form 2 pages
Due 4 weeks prior   Water Installations - Basic Water Connection Order Form 2 pages
Due 4 weeks prior   Water Installations on the Stand Order Form 2 pages
Due 4 weeks prior   Telecommunications - Telephone/Telefax Order Form 2 pages
Due 4 weeks prior   ISDN Connections Order Form 2 pages
  Internet Access at a Glance, Description of Accesses 2 pages
Due 4 weeks prior   Internet Access Order Form 4 pages
Due 2 weeks prior   Installation of Compressed Gas Cylinders Request Form 1 page
Due 2 weeks prior   Usage of Flammable Liquids Request Form 1 page
Due 4 weeks prior   Compressed Air Installations Order Form 2 pages
Due 4 weeks prior   Sprinkler Installations and Fire Extinguisher Order Form 2 pages
Due 4 weeks prior   Gas Installations Order Form 2 pages
Audio Visual & Computer Services

return to top
Due 2 weeks prior   Video/Audio/Projection Order Forms 4 pages
Due 2 weeks prior   PC Notebook, EDP Equipment Order Form 2 pages
Booth Catering

return to top

  Food & Beverage Rules & Regulations link

Requested 2 weeks prior

   Capital Catering: Menus and Order Forms 5 pages
Sponsorship & Advertising

return to top
  Sponsorship Opportunities 1 page
Reserve space by 16 February   Exhibitor Guide Advertising Order Form 1 page
  Link to the ISMRM web site 1 page
Exhibitor Registration

return to top
  Exhibitor Registration Information 1 page
Due 30 March   Exhibitor Registration Form 2 pages
  Waived Scientific Meeting Voucher Information 1 page
Due 30 March   Guest Voucher Order Form 1 page
Due 4 weeks prior   Parking Spaces for Exhibitors Order Form 1 page
Exhibitor Meetings

return to top
  Ancillary Meeting Information 1 page
Due 2 March   Function Space Request Form 1 page
Exhibitor Hotel & Travel

return to top
  Hotel Map link
  Hotel Rates and Amenities link
Due 19 April   Hotel Reservation Form 1 page
Due 19 April   Book Housing Online link
  Visitor & Travel Information link
Special Booth Services

return to top
Due 4 weeks prior   Declaration of Waste Disposal Registration Form 1 page
Due 2 weeks prior   Waste Disposal Order Form 2 pages
Due 2 weeks prior   Stand Cleaning Order Form 2 pages
Due 2 weeks prior   Stand Hosts/Hostesses Order Form 3 pages
Due 2 weeks prior   Flower Decoration Order Form 4 pages
Due 2 weeks prior   Desktop Copiers, Office Equipment Order Form 2 pages
Due 2 weeks prior (short-time orders are accepted)   Photographic Service Order Form 2 pages
Freight, Shipping & Labor

return to top
  Coordination of Traffic 1 page
  Sample Traffic Guide 1 page
Due 4 weeks prior   Transports and Times of Arrivals Order Form 1 page
Due 4 weeks prior   Sittings of Containers/Vehicles Order Form 2 pages
    Forwarding Services/Schenker Deutschland AG Order Form 1 page
  Official Freight Tariff 2 pages
    Schenker Logistics Import/Export & Customs Information  
    Schenker - Essential Contact Information & Instructions 4 pages
    Schenker - Essential Checklist 1 page
    Schenker - Freight Information Sheet 1 page
    Schenker - Transport Insurance 1 page
    Schenker - Export Power of Attorney 1 page
    Schenker - Commercial Invoice 2 pages
    Schenker - Credit Application (to be provided by Schenker)  
Due 2 weeks prior   Load Distribution Measures Order Form 1 page
Due 4 weeks prior   Suspended Decoration, Fabric Coverings Order Form 2 pages
    Working Platforms for Construction & Dismantling Order Form 2 pages
    Staff Placement - Construction/Dismantling/Fair Personnel Order Form 1 page
Decoration

return to top
  Important Notice: Avoid Surcharges 1 page
Required of all exhibitors who have rented a 3m x 3m booth
 Due 21 April 		  3 meter x 3 meter Standard Inline Booth Order Form 1 page
Due 21 April   Additional Equipment for Standard Inline Booth Order Form 2 pages
  Guidelines on Designing & Use of Stands - prepared by ICC Berlin 1 page
Due 2 weeks prior   Floor Covering, Carpet Order Form 2 pages
Due 2 weeks prior   Furniture for Hire Order Forms 12 pages
Due 2 weeks prior   Stand Lettering/Artwork Order Form 2 pages

Show Schedule 

return to top
18 May Freight move-in at the ICC Berlin.
19-20 May Exhibitor move-in
20 May Reception in Halls 15 and 17 (tentative)
20-24 May Technical Exhibition Open
24-25 May Exhibitor Dismantle

Home

  

s