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GUIDELINES FOR PRESENTERS IN ORAL SESSIONS |
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Planning Your Presentation: Twelve (12) minutes are allotted for your oral presentation, to include a nine-minute talk plus three minutes for discussion afterwards. The time limit will be strictly enforced, so plan accordingly. To present your paper effectively in this limited time, do not attempt to cover too much material. Discuss only the major points of your work, especially the conclusions drawn from your data. Do not include commonly known background information. The declaration of financial interests or relationships should be your first or second slide, and it should show the same declaration information you provided when you submitted the abstract. Please see www.ismrm.org/10/Declaration to download the template slides. The next slide should give the presentation title and authors. Spend one minute maximum on background and motivation, two to three slides on methods, with most on results, discussion and conclusions. If there is to be an acknowledgement, it should be on one slide at the end and not a part of the formal oral presentation. (Do not spend excessive time on title, co-authors, historical work, motivation, and too little on methods, results and discussion.) Practice your presentation until you can present it clearly in nine minutes. If you use more than your allotted time, the Chair of the session will terminate the presentation. A useful rule for slides is to use no more than one (1) for each minute of your presentation. For suggestions on preparing slide presentations and technical requirements, please click here. Before the Session: For your convenience, a site will be open for uploading of your presentation on or about 15 March, and we will soon send you complete instructions on this. (However, you may still upload your presentation at the meeting, if you wish.) If you upload on line, it is required that you still come to the Speaker Ready Room the day before the presentation, to confirm that it runs properly. If you upload at the meeting you must bring your file to the Speaker Ready Room the day before the presentation. All presentations will be coordinated, saved on the ISMRM network, and transmitted to the room of your presentation from the Speaker Ready Room. Please do not bring any presentations to the session rooms. The Speaker Ready Room will be open from 14:00 to 18:00 Friday, 30 April, 07.00 to 18.00 from Saturday, 1 May, through Thursday, 6 May, and from 07.00 to 13.00 on Friday, 7 May 2010. Digital projection will be available exclusively in all meeting rooms. To avoid confusion, always mark discs with your name and address, program number, and day and time of your presentation. Please arrive at your session room at least 15 minutes before the session begins, introduce yourself to the chairs of the session, and familiarize yourself with the audiovisual controls. Presentation Guidelines: Overview All speakers are required to check into the speaker ready room to submit their presentation prior to their session. Should a speaker wish to have a quicker check-in process, they may upload their presentation via the meeting website at www.ets-av.com/ismrm/readyroom beginning March 22nd thru April 23, 2010.NOTE: PRE-SUBMISSION DOES NOT EXCUSE A SPEAKER FROM CHECKING INTO THE SPEAKER READY ROOM. SPEAKERS ARE RESPONSIBLE FOR VERIFYING THEIR PRESENTATION FOR ACCURACY IN THE SPEAKER READY ROOM.When checking into the speaker ready room, if you have submitted your presentation via the website, it will be immediately available on a workstation for your review. Please bring your username and password with you. Staff will be available to look this up for you, if you do not. Prior to your session, you should make sure all fonts appear as expected and all sound/video clips are displaying properly. Computer speakers will be in limited supply in the speaker ready room. If your presentation contains sound, please check with a staff member. All editing must be completed 2 hours prior to the start of your session as the server will not allow changes after that deadline. All computers in the speaker ready room and session rooms are exactly the same and come standard with: PC - Windows 7 Professional PC - Microsoft PowerPoint (Office 2007) Mac OS X (Snow Leopard) Mac Microsoft PowerPoint (Office 2008) Mac Apple Keynote (iWork 2009) The recommended video formats are: PC -- MPEG1 (.mpg) PC -- Windows Media Video (.wmv). Mac QuickTime Movie (.mov) IMPORTANT NOTE: If your PowerPoint presentation contains video files, it is very important that they are tested in the Speaker Ready Room as early as possible. If your video file fails to display properly on the provided machines, it may take hours to fix it in some cases. Video files are not embedded into PowerPoint and must be submitted separately.**A note to Apple Macintosh users: Mac users should not use "drag-and-drop" to insert pictures and video files into PowerPoint. Most problems, such as the infamous "RED X" are the result of this. Using the INSERT command from the menu will virtually eliminate these issues. The PowerPoint file must have the .ppt or .pptx suffix to be accepted.Speaker Ready Room The speaker ready room will be located in the VIP Room (located on the west end of the main hallway between Victoria Hall and the "K" meeting rooms).Hours of Operation: Friday, April 30 2 PM 8 PM Saturday, May 1 7 AM 6 PM Sunday, May 2 7 AM 6 PM Monday, May 3 7 AM 6 PM Tuesday, May 4 7 AM 6 PM Wednesday, May 5 7 AM 6 PM Thursday, May 6 7 AM 6 PM Friday, May 7 7 AM 1 PM Contact Information For web submission issues or speaker ready room questions, please contact: Ed Berru Event Technology Services 972-756-0100 eberru@ets-av.com * Please do not e-mail presentations to the above e-mail addresses. All presentations must either be submitted via the website www.ets-av.com/ismrm/readyroom or on show site. |
