As a speaker, you must bring your presentation directly to the meeting room on a USB storage device using the below instructions that are
specific to this meeting venue:
- Individual laptops CANNOT be used.
- Please bring a USB with your files to be loaded by the AV technician in the projection booth.
- Please plan to load your presentation at your earliest opportunity.
- Loading will be stopped 10 minutes before the session starts.
Presentation Computers and Software Provided:
- There is no Internet access.
- Adobe Acrobat Reader is installed on both systems.
- Office 2016 (PC) will be used at this workshop.
- PC PowerPoint users:
- A Microsoft Windows based PC with Windows
10 and PowerPoint
(Microsoft Office 2016 version) will be provided.
- Mac Users:
- An Apple Macintosh will be provided with OS X (El
Capitan 10.11),
PowerPoint (Microsoft Office 2016 version) and Keynote (El Capitan
version 6).
- Installation of any additional software will not be permitted.
Loading Your Presentation Onsite:
- Since there is only one PC and one Mac,
it is not possible to load
once the session has begun.
-
You must use the provided computers. There will be no connection
to use your own laptop at the lectern. Therefore, we strongly
encourage you to load your PowerPoint presentation as early as
possible.
-
There is no speaker ready room.
-
The loaded version
does not need to be your final version. Draft
versions can be loaded and later updated. You can simply test the
fonts, animations, and videos and then bring your final version in
during your scheduled time. By loading a draft version, any
potential issues can be discovered and corrected prior to
presentation.
-
Since editing time will be limited, please ensure that all fonts
appear as expected and all sound/video clips are functioning
properly.
Showing Your Presentation:
- The A/V staff will start each presentation.
- Once the presentation is launched, you will control the
presentation from the lectern using a standard computer mouse.
- The left button will advance to the next slide and start movies.
- The right button will reverse to the previous slide. (Mac
PowerPoint users will bring up a menu when the right mouse button is
pressed.)
- The mouse will also function as the pointer. No laser pointers are
provided.
- The sessions are digitally captured and a laser pointer cannot be
recorded.
- There will not be a keyboard. If you do not want the mouse pointer
to disappear during their presentation, please consult the A/V staff
when loading.
Preferred Presentation
Formatting:
- This workshop will
use a 16:9 format screen [rectangle] and HD which can
support a wide screen format.
- To use the
widescreen format, change your PAGE SETUP setting before
creating your presentation.
- The default
setting is ON-SCREEN SHOW (4:3). A widescreen presentation will
have to be changed to ON-SCREEN SHOW (16:9).
- Changing the
setting after the presentation has been created can cause format
issues on slides.
- If you bring a 4:3
formatted presentation to a workshop using 16:9, it will still
work. The projected image will look correct, but there will be
black bars on both sides of their image (filling in the blank
space).
- Over the last
several years, the amount of video CODECs has increased making
compatibility with some formats an issue when moving to
different computers, and therefore:
-
For PC based PowerPoint presentations, we request you use only
MPEG4 (.MP4) or Windows Media Video (.WMV) videos.
-
For Mac based PowerPoint presentations, we request you use
only MP4 or a QuickTime movie (.MOV) files. For QuickTime
movies, use the H.264 CODEC for video and AAC for audio (if
any).
-
AVI and MPG videos are strongly discouraged.
- If using a video
file, it is imperative that it is tested as early as possible to
ensure it will play on the provided computers.
- If a video does not play on the provided computers, it may
take hours to fix, if it can be fixed.
- Please note, just changing the file extension does not convert
the file. Both free and commercial software is available for
that purpose.
- The presentations are captured and to prevent an accidental
ending of recording, we ask that you LOOP your presentation.
This option can be found under the SLIDE SHOW -> SETUP SLIDE
SHOW menu in PowerPoint.
- Web address and e-mail addresses may
contain HYPERLINKS. If you have either one, please highlight the
text and REMOVE HYPERLINK. An accidental click on this could
interrupt your presentation.
- PC PowerPoint Users:
- Office 2007 and all subsequent versions allow the embedding of
True Type fonts. When saving your version that will be used for
presentation, please choose SAVE AS then select TOOLS
then SAVE
OPTIONS then EMBED FONTS IN FILE and select EMBED ALL
CHARACTERS.
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