GUIDELINES FOR ELECTRONIC PRESENTATIONS
 

Speakers must bring their presentation directly to the meeting room on any of the following mediums:

§         CD-ROM (recommended)

§         DVD-ROM

§         Floppy Disk

§         USB Storage Device (recommended)        

§         Compact Flash Card

§         Multi-Media Card

§         SD Card

§         A Laptop (additional time will be required for data transfer)

There is no speaker ready room.  Speakers should plan on testing their presentation prior to their session to ensure that it functions properly.  Speakers should plan on loading and testing their presentation prior to the first session in the morning or after the last session of the day to ensure compatibility with the computers being provided at the conference.  Please coordinate this with the audio/visual (A/V) staff operating the room. 

You should make sure all fonts appear as expected and all sound / video clips are functioning properly at this time.  There will be a very limited time for you to edit your presentation.  Any subsequent edits or changes will have to be coordinated with the A/V staff (if time permits).

In the session, the A/V staff will start each presentation.  Once the presentation is launched, you (the speaker) will control the program from the podium using a standard computer mouse. The left button will advance the slide and start movies.  The right button will reverse the slide.  The mouse will also function as the pointer.  No laser pointers are provided.  There will not be a keyboard.

The computers in the presentation rooms will be Microsoft Windows-based computers with Microsoft PowerPoint (Office 2007 version) installed.  PowerPoint (.ppt) is the preferred program for all users. Adobe Acrobat (.pdf) and HTML (.html) files will be accepted.  Macintosh computers with Apple Keynote (iLife ’08 version) and PowerPoint (Office 2008 version) will be available as well.  Please note that Internet access will not be available during your presentation.

The recommended PC video format is Windows Media Video (.wmv). If your presentation contains video files, it is very important that they are tested as early as possible.  If your video is not a .WMV and fails to display properly on the provided machines, it can take hours to fix, if it can be fixed at all.  A free encoder is available on Microsoft’s website.  Commercial programs are available as well. 

Pack and Go (Office ’97 + XP) & Package for CD (Office ’03 + ’07 & Mac OS X only)

The “pack and go” / “package for CD” feature of PowerPoint may be useful if there are video or sound files associated with the presentation.  PC pack and go users will create two files, which will contain all the video and sound files, which can then be unpacked at the meeting.  PC package for CD and Mac users can create a folder with all the associated files.

Mac users should not use “drag-and-drop” to insert pictures and video files.  Most problems, such as the infamous “red x” are the result of this.  Using the “INSERT” command from the menu will virtually eliminate these issues.

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The International Society for Magnetic Resonance in Medicine is accredited by the  Accreditation Council for Continuing Medical Education to provide continuing medical education for physicians.