HOW TO CONTRACT FOR TECHNICAL EXHIBIT SPACE

Contracts for exhibit space will not be processed without the following:   

(1) A sketch or plan of the exhibit space if space ordered exceeds nine square meters;

(2) A description of all products or equipment to be displayed within the exhibit space (brochures are acceptable);

(3) A certificate or proof of insurance verifying commercial liability coverage for this event with the ISMRM named as an additional insured, valid through the dates of the show 4–10 MAY 2012; and

(4) A cheque, charge, or wire-transfer confirmation payable to:
International Society for Magnetic Resonance in Medicine.

Please make funds payable to:
International Society for Magnetic Resonance in Medicine
Full payment of the total rental cost to be submitted by
2 December 2011.

Only US Funds will be accepted.
No space will be assigned or finalized until all contractual conditions are met
and full payment is received.

TECHNICAL EXHIBIT SPACE RENTAL RATES

Designate Your Exhibitor Representatives
The signer of the Contract for Exhibit Space, or the designee, shall be the Official Representative of the exhibiting company and shall have the authority to act on behalf of the company in all negotiations and to certify representatives. The Official Representative will receive all printed and electronic ISMRM Exhibition
materials including the service kit, as well as badges and vouchers on site. The Official Representative may designate an Additional Representative to coordinate responsibilities if the Official Representative is unavailable. Both Representatives will receive regular email updates from the ISMRM.

Your Company Profile is Published
Exhibitors are required to provide a 200-word company profile to our Meetings Coordinator (melisa@ismrm.org)  detailing their products and/or services to be published in the Guide to the Exhibition & Poster Sessions distributed to all meeting attendees. Only one profile per booth is permitted. The deadline for turning in your company profile is Thursday 3 February 2012. Please send your profile by email only to: Melisa Martinez, Meetings Coordinator:
melisa@ismrm.org. Forms and further information will be provided on the ISMRM web site: http://www.ismrm.org/12.

An Online Service Kit is Provided
The ISMRM Service Kit will be made available online on Friday, 21 January 2012. to exhibiting companies whose full payment has been received. The kit contains a complete set of downloadable service forms.

Pre-Meeting Registration Reports
Thirty (30) days prior of the opening of the meeting, all exhibitors will receive an electronic file containing the names and addresses of all pre-registrants of the meeting. Exhibitors will also receive reports showing the total number of attendees by country as well as other relevant statistical information.

PLEASE NOTE: Listing in the 2012 Guide to the Exhibition & Poster Sessions and Program Book is available only to exhibitors whose full payment has been received.