PLEASE NOTE: THE SPEAKER READY
ROOM HAS CHANGED FROM HALL 2 TO HALL 3
Planning Your Presentation:
Twelve (12) minutes are allotted for your oral presentation, to
include a nine-minute talk plus three minutes for discussion
afterwards. The time limit will be strictly enforced, so plan
accordingly.
To present your paper effectively in this limited time, do not
attempt to cover too much material. Discuss only the major points of
your work, especially the conclusions drawn from your data. Do not
include commonly known background information.
The declaration of financial interests or relationships should be
your first or second slide, and it should show the same
declaration information you provided when you submitted the
abstract. Please see
www.ismrm.org/13/Declaration/ to download the
template slides.
The next slide should give the presentation title and authors. Spend
one minute maximum on background and motivation, two to three slides
on methods, with most on results, discussion and conclusions. If
there is to be an acknowledgement, it should be on one slide at the
end and not a part of the formal oral presentation. (Do not spend
excessive time on title, co-authors, historical work, motivation,
and too little on methods, results and discussion.)
Practice your presentation until you can present it clearly in nine
minutes. If you use more than your allotted time, the Chair of the
session will terminate the presentation.
A useful rule for slides is to use no more than one (1) for each
minute of your presentation. For suggestions on preparing slide
presentations and technical requirements, please
click here.
Before the Session:
Speaker Ready Room: The Speaker Ready Room is
Exhibit Hall 3 of
the Salt Palace Convention Center.
It will be open
from 14:00 to 18:00 Friday, 19 April, 07:00 to 18:00 from Saturday,
20 April, through Thursday, 25 April, and from 07:00 to 13:00 on Friday,
26 April. All speakers are required to check in at the Speaker
Ready Room no later than the day before their presentation.
To Upload in Advance: For your
convenience, a site will is open for uploading of your presentation:
www.ets-av.com/ismrm/readyroom. An email has been sent to
you with complete
instructions on this. If you did not receive an email, please
email
ismrm@ets-av.com Advance uploading is preferred, although
you may still upload your presentation at the meeting, if you wish.
If you upload on-line, it is required that you still come to the
Speaker Ready Room (Exhibit Hall 3) the day before the presentation, to
confirm that it runs properly. The speaker
upload site will close on 10 April 2013. If you miss this
deadline, you will be able to upload your presentation onsite.
To Upload Onsite: If you upload
at the meeting you must bring your file to the Speaker Ready Room
(Exhibit Hall 3) the day before the presentation. All presentations
will be coordinated, saved on the ISMRM network, and transmitted to
the room of your presentation from the Speaker Ready Room. You
may not bring any presentations to the session rooms.
To avoid confusion, always mark discs with
your name and address, program number, and day and time of your
presentation.
Please arrive at your session room at
least 15 minutes before the session begins, introduce yourself to
the chairs of the session, and familiarize yourself with the
audiovisual controls.
Presentation Guidelines:
Overview
All speakers are required to check into the speaker ready room to
submit their presentation prior to their session. Should a speaker
wish to have a quicker check-in process, they may upload their
presentation via the meeting website at
www.ets-av.com/ismrm/readyroom beginning on or around
15 March
2013 thru
03 April 2013. There are no connections at the podium for
speakers laptops.
NOTE: PRE-SUBMISSION DOES NOT EXCUSE A
SPEAKER FROM CHECKING INTO THE SPEAKER READY ROOM. SPEAKERS ARE
RESPONSIBLE FOR VERIFYING THEIR PRESENTATION FOR ACCURACY IN THE
SPEAKER READY ROOM PRIOR TO THEIR SESSION.
When checking into the speaker ready room, if you have submitted
your presentation via the website, it will be immediately available
on a workstation for your review. Prior to your session, you should
make sure all fonts appear as expected and all sound/video clips are
displaying properly. If your presentation contains sound, please
check with a staff member. Computer speakers will be in limited
supply. There is no Internet access available on the meeting room
computers. Everything must function with a mouse. There will not
be keyboards in the meeting rooms. Software cannot be
installed on machines provided by ISMRM. All editing must be completed
2 hours prior to the start of your session as the server will
not allow changes after that deadline.
All screens in the meeting rooms
will be widescreen 16:9 format [rectangle]. To take advantage of
this, speakers must change the PAGE FORMAT to ON-SCREEN SHOW 16:9
prior to creating their presentation. Standard 4:3 [square]
presentations will be compatible, but there will be black bars on
either side of the displayed image.
All computers in the speaker ready room and session rooms are
exactly the same and come standard with:
PC - Windows 7 Professional
PC - Microsoft PowerPoint (Office 2010)
PC Adobe Acrobat Reader (XI)
Mac OS X (Mountain Lion)
Mac Microsoft PowerPoint (Office 2011)
Mac Apple Keynote (iWork 2009)
The recommended video formats are:
PC MPEG4-AVC (.mp4)
PC -- Windows Media Video (.wmv).
Mac QuickTime Movie using the H.264 CODEC (.mov)
IMPORTANT NOTE:
If your PowerPoint presentation contains
video files, it is very important that they are tested in the
Speaker Ready Room as early as possible. If your video file fails to
display properly, it may take hours to fix in some cases.
A note to Apple Macintosh
users:
The PowerPoint file must have the .PPT or .PPTX suffix to be
accepted. Keynote files must be in a ZIP file to be submitted
on-line. A ZIP file is not necessary to submit in the speaker ready
room. |