ISMRM 21st Annual Meeting & Exhibition 20-26 April 2013 Salt Lake City, Utah, USA

GUIDELINES FOR PRESENTERS IN ORAL SESSIONS


 

PLEASE NOTE: THE SPEAKER READY ROOM HAS CHANGED FROM HALL 2 TO HALL 3

Planning Your Presentation:

Twelve (12) minutes are allotted for your oral presentation, to include a nine-minute talk plus three minutes for discussion afterwards. The time limit will be strictly enforced, so plan accordingly.

To present your paper effectively in this limited time, do not attempt to cover too much material. Discuss only the major points of your work, especially the conclusions drawn from your data. Do not include commonly known background information.

The declaration of financial interests or relationships should be your first or second slide, and it should show the same “declaration” information you provided when you submitted the abstract. Please see
www.ismrm.org/13/Declaration/ to download the template slides.

The next slide should give the presentation title and authors. Spend one minute maximum on background and motivation, two to three slides on methods, with most on results, discussion and conclusions. If there is to be an acknowledgement, it should be on one slide at the end and not a part of the formal oral presentation. (Do not spend excessive time on title, co-authors, historical work, motivation, and too little on methods, results and discussion.)

Practice your presentation until you can present it clearly in nine minutes. If you use more than your allotted time, the Chair of the session will terminate the presentation.

A useful rule for slides is to use no more than one (1) for each minute of your presentation. For suggestions on preparing slide presentations and technical requirements, please
click here.

Before the Session:

Speaker Ready Room:  The Speaker Ready Room is Exhibit Hall 3 of the Salt Palace Convention Center.  It will be open from 14:00 to 18:00 Friday, 19 April, 07:00 to 18:00 from Saturday, 20 April, through Thursday, 25 April, and from 07:00 to 13:00 on Friday, 26 April.  All speakers are required to check in at the Speaker Ready Room no later than the day before their presentation.

To Upload in Advance:  For your convenience, a site will is open for uploading of your presentation: www.ets-av.com/ismrm/readyroom.  An email has been sent to you with complete instructions on this.  If you did not receive an email, please email ismrm@ets-av.com   Advance uploading is preferred, although you may still upload your presentation at the meeting, if you wish.  If you upload on-line, it is required that you still come to the Speaker Ready Room (Exhibit Hall 3) the day before the presentation, to confirm that it runs properly. The speaker upload site will close on 10 April 2013. If you miss this deadline, you will be able to upload your presentation onsite.

To Upload Onsite:  If you upload at the meeting you must bring your file to the Speaker Ready Room (Exhibit Hall 3) the day before the presentation.  All presentations will be coordinated, saved on the ISMRM network, and transmitted to the room of your presentation from the Speaker Ready Room.  You may not bring any presentations to the session rooms.

To avoid confusion, always mark discs with your name and address, program number, and day and time of your presentation.

Please arrive at your session room at least 15 minutes before the session begins, introduce yourself to the chairs of the session, and familiarize yourself with the audiovisual controls.


Presentation Guidelines:

Overview


All speakers are required to check into the speaker ready room to submit their presentation prior to their session. Should a speaker wish to have a quicker check-in process, they may upload their presentation via the meeting website at www.ets-av.com/ismrm/readyroom beginning on or around  15 March 2013 thru 03 April 2013. There are no connections at the podium for speaker’s laptops.

NOTE: PRE-SUBMISSION DOES NOT EXCUSE A SPEAKER FROM CHECKING INTO THE SPEAKER READY ROOM. SPEAKERS ARE RESPONSIBLE FOR VERIFYING THEIR PRESENTATION FOR ACCURACY IN THE SPEAKER READY ROOM PRIOR TO THEIR SESSION.

When checking into the speaker ready room, if you have submitted your presentation via the website, it will be immediately available on a workstation for your review. Prior to your session, you should make sure all fonts appear as expected and all sound/video clips are displaying properly. If your presentation contains sound, please check with a staff member. Computer speakers will be in limited supply. There is no Internet access available on the meeting room computers. Everything must function with a mouse. There will not be keyboards in the meeting rooms. Software cannot be installed on machines provided by ISMRM. All editing must be completed 2 hours prior to the start of your session as the server will not allow changes after that deadline.

All screens in the meeting rooms will be widescreen 16:9 format [rectangle]. To take advantage of this, speakers must change the PAGE FORMAT to ON-SCREEN SHOW 16:9 prior to creating their presentation. Standard 4:3 [square] presentations will be compatible, but there will be black bars on either side of the displayed image.

All computers in the speaker ready room and session rooms are exactly the same and come standard with:
• PC - Windows 7 Professional
• PC - Microsoft PowerPoint (Office 2010)
• PC – Adobe Acrobat Reader (XI)
• Mac – OS X (Mountain Lion)
• Mac – Microsoft PowerPoint (Office 2011)
• Mac – Apple Keynote (iWork 2009)

The recommended video formats are:
• PC – MPEG4-AVC (.mp4)
• PC -- Windows Media Video (.wmv).
• Mac – QuickTime Movie using the H.264 CODEC (.mov)

IMPORTANT NOTE: If your PowerPoint presentation contains video files, it is very important that they are tested in the Speaker Ready Room as early as possible. If your video file fails to display properly, it may take hours to fix in some cases.

A note to Apple Macintosh users:
The PowerPoint file must have the .PPT or .PPTX suffix to be accepted. Keynote files must be in a ZIP file to be submitted on-line. A ZIP file is not necessary to submit in the speaker ready room.

 

Speaker Ready Room

The speaker ready room will be located in the Exhibit Hall 3 of the Salt Palace Convention Center.

  Hours of Operation:  
       
  Friday, 19 April 2 PM – 8 PM  
  Saturday, 20 April 7 AM – 6 PM  
  Sunday, 21 April 7 AM – 6 PM  
  Monday, 22 April 7 AM – 6 PM  
  Tuesday, 23 April 7 AM – 6 PM  
  Wednesday, 24 April 7 AM – 6 PM  
  Thursday, 25 April 7 AM – 6 PM  
  Friday, 26 April 7 AM – 1 PM  
       

Contact Information:

For web submission issues or speaker ready room questions, please contact:
Kevin Gorman
Event Technology Services
972-756-0100
ismrm@ets-av.com

*Please do not e-mail presentations to the above e-mail address. All presentations must be submitted via the website www.ets-av.com/ismrm/readyroom or on-site.