How to Contract for Technical Exhibit Space

Contracts for exhibit space will not be processed without the following:

(1) A sketch or plan of the exhibit space if space ordered exceeds nine square meters;

(2) A description of all products or equipment to be displayed within the exhibit space (brochures are acceptable);

(3) A certificate or proof of insurance verifying commercial liability coverage for this event with the ISMRM named as an additional insured, valid through the dates of the show 19 April–26 April, 2013; and

(4) A cheque payable to:
International Society for Magnetic Resonance in Medicine


Please make funds payable to:

International Society for Magnetic Resonance in Medicine

Full payment of the total rental cost to be submitted by 30 November 2012.

Only US Funds will be accepted.
No space will be assigned or finalized until all contractual conditions are met
and full payment is received.


Exhibit-Space Category Cost
Standard Rate US $345.00 per square meter
Publishers Rate US $280.00 per square meter
Required WiFi Fee US $150.00
Corner Rate US $200 additional per corner
(Minimal corner space is available and will be granted on a first-come-first-served basis if booth is paid in full by 30 November 2012.)
Full payment of the total rental cost to be submitted
by 30 November 2012.
Designate Your Exhibitor Representatives
The signer of the Contract for Exhibit Space, or the designee, shall be the Official Representative of the exhibiting company and shall have the authority to act on behalf of the company in all negotiations and to certify representatives. The Official Representative will receive all printed and electronic ISMRM Exhibition materials including the service kit, as well as badges and vouchers on site. The Official Representative may designate an Additional Representative to coordinate responsibilities if the Official Representative is unavailable. Both Representatives will receive regular email updates from the ISMRM.

Your Company Profile is Publicized
Exhibitors are required to provide a 200-word company profile to our Meetings Coordinator ( detailing their products and/or services to be published in the 2013 Guide to the Exhibition and Poster Sessions distributed to all meeting attendees. Only one profile per booth is permitted without incurring additional costs. The deadline for turning in your company profile is Friday, 1 February 2013. Please send your profile by email only to Melisa Martinez, Meetings Coordinator: melisa@ismrm.orgg. Forms and further information will be provided on the ISMRM web site:

PLEASE NOTE: Listing in the 2013 Guide to the Exhibition & Poster Sessions is available ONLY to exhibitors whose full payment has been received.


An Online Service Kit is Provided
The ISMRM Service Kit will be made available online on Wednesday, 23 January 2013 to exhibiting companies whose full payment has been received. The kit contains a complete set of downloadable service forms.

Pre-Meeting Registration Reports
The ISMRM will provide you with a preregistration list of all attendees and allow for a one time contact, four weeks prior to our annual meeting.