Booking accommodation with your registration

Accommodation has been reserved at a variety of accommodation styles on behalf of meeting delegates at the Pan Pacific Melbourne, Crowne Plaza Melbourne, Holiday Inn Melbourne on Flinders, Punthill Apartments Northbank, and Shortstay Apartments Southbank Collection until Friday, 5 October 2018. After which time you will need to book directly with the venue. Accommodation will be allocated in order of receipt of bookings and is subject to availability. To secure the meeting accommodation rates, bookings should be made online as part of the online registration process.

All venues are within a short walking distance to the Melbourne Convention and Exhibition Centre.

Arrival time

Please indicate your estimated time of hotel arrival during the booking process. If you wish to guarantee your room is ready before the hotel check-in time it is recommended that you book and pay for the room for the evening prior to your arrival. Failure to advise your arrival time if arriving after 18:00 may mean that your room will be released.

Payment for accommodation

Please note that payment of accommodation is not taken at the time of completing an online meeting registration, however a credit card is required at the time of booking to guarantee your room with the hotel. A wider range of credit cards may be available for accommodation payment (including Diners and American Express). Accommodation providers have varying deposit and guarantee requirements (please refer to each individual venue’s terms and conditions below). After the booking is established your credit card guarantee will be managed by the accommodation provider.

If you wish the venue to settle your account with a credit card of which you are not the signatory, you must provide written authority to the hotel to do so. A third party credit card form will be emailed to the guest approximately 30 days prior to check in. This form should be completed and returned directly to the hotel.

You may prepay the full amount of your accommodation via EFT (bank transfer) directly to the venue within 30 days prior to check in. Please email the Meeting secretariat at smrtanz2018@expertevents.com.au to request a pro-forma tax invoice for prepayment.

Changes to your accommodation booking

For changes to accommodation prior to Friday 5 October please contact the Meeting secretariat at smrtanz2018@expertevents.com.au

After Friday 5 October please contact the venue directly.

Extending your stay

If you wish to extend your stay prior to or following the meeting, please specify your requirements in the special instructions field during the accommodation booking process. Availability and rates will be checked with the hotel before your reservation is fully confirmed.

Pan Pacific Melbourne
2 Convention Centre Place, South Wharf, VIC 3006

Deluxe King room only $319 per night
Deluxe King room with one buffet breakfast per day $346 per night
The discounted breakfast rate is only available when booked with the room reservation.
Check in from 3.00pm
Check out by 11.00am

Terms and conditions: Should a guest fail to arrive at the Hotel or if a room is cancelled within 14 days of the arrival date (4pm) the guest will be charged 100% of their full stay. Major credit cards are accepted and attract a 1.5% merchant fee.

Punthill Apartments Northbank
560 Flinders Street, Melbourne, VIC,3000

2 bedroom, 1 bathroom apartment $370 per night
Check in from 2.00pm
Check out by 10.00am

Terms and conditions: Please be aware that a 2% surcharge applies to payments made with American Express or Diners Club credit cards.
For all other bookings, the registered guest must provide a valid credit card and photo ID on arrival. If the registered guest does not have a credit card, we require photo ID, full payment and a cash bond of $500 on arrival.
Standard cancellation notice of 48 hours minimum is required, in order to avoid a no show charge of one full night’s tariff.

Shortstay Apartments Southbank Collection
241 City Road, Southbank, Melbourne VIC, 3000

2 bedroom, 2 bathroom apartment $329 per night
2 bedroom, 1 bathroom apartment $299 per night
Check in from 2.00pm
Check out by 10.00am

Terms and conditions: Minimum 2-night stay applies.
Any early check ins prior to 8 November will revert to peak rates due to Melbourne Cup.
A guest for each apartment will be required to complete our terms and conditions upon arrival. A credit card and valid driver’s licence must be provided which will be held as a guarantee on the apartment and incidental charges.
A 3% merchant fee will apply for American Express, Union Pay and Diners Cards. A 1.5% fee applies to Visa and Mastercard.
Cancellations 30 days or more prior to 8 November will incur no charges.
Cancellations 15 – 30 day prior to 8 November will incur payment one night’s fee per apartment booked.
Cancellations 14 days or less prior to 8 November will incur payment of the full cost of the booking, per apartment booked.

Crowne Plaza Melbourne
1 – 5 Spencer Street, Melbourne 3008

Standard room only $280
Standard room with one buffet breakfast daily $300
The discounted breakfast rate is only available when booked with the room reservation.

Check in from 2.00pm
Check out by 11.00am

Terms and conditions: Individual bookings cancelled thirty (30) to one (1) day prior and no shows will be charged a cancellation fee equal to 100% of the booking period.

Holiday Inn Melbourne on Flinders
582 Flinders Street, Docklands, Melbourne, VIC 3008

Urban room only $265 per night
Urban room with one buffet breakfast daily $285
The discounted breakfast rate is only available when booked with the room reservation.

Check in from 2.00pm
Check out by 11.00am

Terms and conditions: Full payment will be charged to the credit card provided 14 days prior to arrival.
Cancellation policy: As full payment has been charged, no refund will be paid.