Slide Formatting Guidelines
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Downloadable PowerPoint
Declaration Slides
for Oral Presentations
Accreditation Council rules require every oral presentation begin with the speaker making a disclosure of relevant financial interests or relationships. This disclosure must be done both via a slide and orally, and will be in addition to the published disclosures. Template PowerPoint slides are provided here:
Preferred Formatting in PowerPoint or Keynote
This workshop will use a high-definition 16:9 format (see illustration), which can support a widescreen presentation.
- To use the widescreen format, check your PAGE SETUP setting before creating your presentation.
- Older versions of PowerPoint may have 4:3 as the default setting. Make sure to change this to ON-SCREEN SHOW (16:9) in order to make full use of the presentation screen.
- Changing this setting after the presentation has been created can cause formatting issues on slides.
- If you submit a 4:3 formatted presentation to a workshop, it will still work but there will be black bars on both sides of the image (see illustration).
- Please REMOVE HYPERLINKS from any web address or e-mail addresses in your presentation. Simply highlight the text and select REMOVE HYPERLINK. An accidental click on a link will interrupt your presentation.
- PC PowerPoint Users:
- Office 2007 and all subsequent versions allow the embedding of True Type fonts. When saving your version that will be used for presentation, please choose SAVE AS -> TOOLS -> SAVE OPTIONS -> EMBED FONTS IN FILE and select EMBED ALL CHARACTERS.
Video Output Requirements
- Video compatibility is extremely important. Make sure your video is in the MP4 (H.264 codec) format.
- Mac: MP4 or QuickTime Movie using the H.264 CODEC (.mov)
- AVI, MPG, and other video formats are strongly discouraged.
- Please note: Just changing the file extension does not convert the file. Software (both free and commercial) is available for that purpose.
- Test your video file! It is imperative that you test it immediately after the file is created to ensure it will play correctly.
ISMRM Policy Regarding Presentation Slides
Content of CME activities will be restricted to pure science, industry issues, and operation of devices, and should not include any advertising, corporate logos, trade names or a product group message of an ACCME-defined Commercial Interest.
Presentations must give a balanced view of therapeutic options and use of generic names will contribute to this impartiality. Trade names or company names should only be used if essential. If included, where available trade names from several companies should be used, not just trade names from a single company.
Video Production Guidelines
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Presenters can produce videos from their PowerPoint or Keynote slideshows. There are three main requirements for all videos submitted for inclusion in this conference:
Video Resolution: 1280x720 (720p)
Video File Format: .MP4 (H.264 codec)
Maximum video file size: 325 MB
Please note: If your video is in a different format, do not change the file extension. This does not convert the file. Software (both free and commercial) is available for that purpose. A good free option is Handbrake.
Test your video file! It is imperative that you test it immediately after the file is created to ensure it will play correctly.
Making a Video in
Apple Keynote
How to record narration and timings in Keynote:
https://support.apple.com/guide/keynote/record-audio-tan8a5df9cc5/mac
- Click on the service menu on top of your screen File > Export To > Movie
- If you recorded a narration, you can click the Playback pop-up menu, then choose Slideshow Recording. If you want the slides to advance by themselves, you can leave the option Self-Playing.
- If you choose Self-Playing you can enter the time you want the next slide or build to advance. These timings apply only to click events.
- On the Resolution drop-down menu, click Custom and enter 1280px x 720px. Be sure to select the H.246 option. This is .mp4 and it is going to work on any device and software.
- Click Next…
- Enter a name in the Save As field. Be sure to name your file according to the instructions on this website, under the appropriate tab for your presentation type.
- To choose where to save the presentation, click the arrow next to the Where pop-up menu, then choose a location in the dialog. For example, it can be on the desktop. The default location Keynote chooses is the Keynote folder on your iCloud.
- Finally, Click Export.
For more detailed instructions, please visit Apple's website here:
https://support.apple.com/en-us/HT202220
Other software that can produce .MP4 files such as Camtasia or Zoom are also acceptable as long as the above file requirements are met.
Tips for Audio Recording
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Clear audio is important to achieve effective communication. The following tips can help keep your audience listening to you:
- Use as quiet an area as possible for your recording space.
- Turn off air conditioners, fans and other loud machines while recording.
- Your recording space should be fairly small.
- Avoid areas that have echo. Rooms with bare walls often produce noticeable echo.
- Sound dampening (echo reduction) can be done with carpeting, curtains, furniture, and clothing. Soft items hung on a wall are great sound dampeners.
- A closet full of clothes is a fantastic space for recording.
- Use a good headset or external microphone. Position the microphone just to the side of your mouth to reduce "pops" (bursts of air hitting the microphone, such as those produced by the letters p and b).
- Avoid using the built-in microphone on a laptop computer or webcam. Mics built into earbuds are also not great.
- Speak loudly, clearly, and forcefully, as if you were outdoors speaking to a group of people. The audience will not want to have to interpret mumbling or quiet speaking, and will simply move on to the next video.
- Do a test recording of a couple of minutes and review both the sound and picture quality, MP4 format, and bit rate before recording the entire presentation. Make adjustments if needed.
