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ISMRM will provide a Microsoft
Windows based PC with Windows 7 and PowerPoint (Microsoft Office
2010 version). An Apple Macintosh will be provided with OS X
(Mountain Lion 10.8), PowerPoint (Microsoft Office 2011 version),
and Keynote (Apple iLife ’09 version). Adobe Acrobat Reader is
installed on both systems. Speakers will not be permitted to install
any additional software on the provided systems. There is no
Internet access. Speakers must use the provided computers. There is no connection for
a laptop at the lectern. The audio-visual staff will be located
inside the ballroom. Once the session begins, it is not possible to
load presentations. If your presentation includes video
files, it is advisable to load as early as possible.
The audio-visual staff will be
available beginning Saturday, September 7th during registration
hours. The audio-visual staff will be available at the end of the
day up to 15 minutes. Service is on a first come-first serve basis. It is highly recommended to load
as early as possible. Draft
versions can be loaded and later updated. By loading a draft
version, any potential issues can be discovered and there will be
time to correct them.
It is the responsibility of the speakers to ensure that all fonts
appear as expected and all sound / video clips are functioning
properly. There will be a very limited time for editing.
During the session, the A/V staff will start each presentation. Once
the presentation is launched, the speaker will control the
presentation from the lectern using a standard computer mouse. The
left button will advance to the next slide and start movies. The
right button will reverse to the previous slide. (Mac PowerPoint
users will bring up a menu when the right mouse button is pressed.)
The mouse will also function as the pointer. No laser pointers are
provided. The sessions are digitally captured and a laser pointer
cannot be recorded. There will not be a keyboard. If a speaker does
not want the mouse pointer to disappear during their presentation,
please consult the A/V staff when loading.
WMV (Windows Media Video)
files are highly recommended for use with PowerPoint. Most
MPEG4 (.MP4) files function properly and it is the second choice.
The recommended Mac video format is either MPEG4 (.MP4) or a
QuickTime movie (.MOV). QuickTime movies will need to use the H.264
CODEC for video and AAC for audio (if any).
If a speaker is including a video
file, it is imperative that it is tested as early as possible. If a
video does not play on the provided computers, it may take
hours to fix, if it can be fixed at all. Simply changing the
three letter extension (.AVI, .MOV, .MP4, etc.) on the video file
does not change the format. Both free and commercial software is
available for that purpose.
This
workshop will use a 4:3 format screen [square].
ISMRM is in the process of
transitioning to a high-definition widescreen presentation format.
This is also called 16x9 and HD. The screen is shaped like a
rectangle and not a square. This will be used in venues that can
support the widescreen format. Unfortunately, not all venues can at
this time. Every effort will be made to inform speakers prior to the
workshop which format will be used. Speakers wishing to take
advantage of the widescreen format will need to change their PAGE
SETUP setting before creating their presentation. The default
setting is ON-SCREEN SHOW (4:3). A widescreen presentation would
have to be changed to ON-SCREEN SHOW (16:9). Changing the setting
after the presentation has been created can cause format issues on
slides. Speakers who bring 4:3 formatted presentations to a
workshop using 16:9 will still work. The projected image will look
correct, but there will be black bars on both sides of their image
(filling in the blank space).
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