2025 ISMRM & ISMRT Annual Meeting & Exhibition

Hawai’i: What To Know Before You Go

Travel Tips To Remember Before You Head to Hawai’i

Welcome to your go-to guide for everything you need before arriving in Hawai’i! We can’t wait to welcome you to an exciting week of learning, connecting, and discovery. Get ready for an inspiring, memorable, and sun-soaked week with your MR community!

Here’s what you need to know:

Travel Reminders

  • Real ID Requirement: All U.S. citizens and residents must present a REAL ID-compliant driver’s license or another acceptable form of ID to fly within the U.S.
  • International Travelers: Ensure your passport is valid for at least six months beyond your arrival date. Check if you need a visa or ESTA approval for entry.
  • Airport: Arrive via Daniel K. Inouye International Airport (HNL), just 20 minutes from Waikiki.

Transportation: Taxis, shuttles, and ride shares (Uber/Lyft) are available. Some hotels also offer shuttle services. Full details available here: https://www.ismrm.org/25m/travel/.

Accommodations

Key Dates & Times

  • ISMRT Sessions Begin: Friday, 09 May | 15:00 HST in Room: 323AB
  • ISMRM Sessions Begin: Saturday, 10 May | 08:00 HST
  • *Opening Reception: Sunday, 11 May | 18:30 – 20:00 HST
  • Exhibition Hall Opens:  Monday, 12 May | 10:00 – 17:00 HST
  • List of Exhibitors: https://www.ismrm.org/25m/exhibitors/
  • *Networking Closing Reception: Thursday, 15 May | 18:45 – 21:00 HST (Rooftop Garden | Level 4)
  • ISMRM & ISMRT Awards Ceremonies: Check the PAAG.

*Minors under the age of 16 are not admitted.  Babies in arms are allowed for nursing mothers.

On-Site Registration & Pre-Registered Badge Pickup Hours

Registration counters will be located on Level 1 of the Hawai’i Convention Center.

**Bring a photo ID to pick up your badge.

  • Friday, 09 May | 14:00 – 19:00 HST
  • Saturday, 10 May | 06:30 – 18:00 HST
  • Sunday, 11 May |  07:00 – 19:00 HST
  • Monday, 12 May | 06:30 – 18:30 HST
  • Tuesday, 13 May | 07:00 – 18:00 HST
  • Wednesday, 14 May | 07:00 – 17:45 HST
  • Thursday, 15 May | 07:30 – 17:00 HST

Registration Barcode

The barcode that appears on the conference badge contains pieces of your contact information. By allowing sponsors or exhibitors to scan your badge, you are providing your consent to share your contact information with them. Scanning this barcode is optional, and you have the right to refuse the badge to be scanned.

Exhibition Hall Hours

  • Monday, 12 May | 10:00 – 17:00 HST
  • Tuesday, 13 May | 10:00 – 17:00 HST
  • Wednesday, 14 May | 10:00 – 17:00 HST
  • Thursday, 15 May | 10:00 – 16:30 HST

Poster Hall Hours
Read Guidelines for Posters & Presentations here

  • Monday, 12 May | 07:00 – 19:00 HST
  • Tuesday, 13 May | 07:00 – 19:00 HST
  • Wednesday, 14 May | 07:00 – 19:00 HST
  • Thursday, 15 May | 07:00 – 15:15 HST
  • Thursday, 15 May | Traditional Poster Removal Hours: 12:00 – 16:00 HST

Weather & Packing Tips

Expect warm, sunny days with gentle ocean breezes—ideal for both conference sessions and island exploration.

Temperature

  • Daytime Highs: Typically between 82–84°F (28–29°C)
  • Evening Lows: Around 71–73°F (22–23°C)
  • Sea Temperature: A pleasant 77–78°F (25–26°C)

Sunshine & Rain

  • Sunshine: Approximately 9–10 hours of bright sunshine daily
  • Rainfall: May is one of Honolulu’s driest months, with an average of 16mm of rain over 8 days.

What To Pack

  • Attire: Business casual for the meeting; light, breathable clothing for outdoor activities  
    • Remember, conference rooms can be chilly—bring layers!
  • Evenings: A light sweater or jacket for cooler evenings or air-conditioned venues
  • Sun Protection: Sunglasses, a wide-brimmed hat, and reef-safe sunscreen
  • Footwear: Comfortable walking shoes for exploring and sandals/flip-flops for the beach
  • Swimwear: Don’t forget your swimsuit for beach outings or hotel pools.

Pro Tip: Pack a reusable water bottle to stay hydrated and support our sustainability efforts.

Attendee Code of Conduct

https://www.ismrm.org/25m/code-of-conduct/

The ISMRM & ISMRT (“The Society”) aim to promote research, development, education, and policy formation in the area of magnetic resonance in medicine and biology and related topics. The Society is a diverse society of trainees and professionals from across the world, with widely varying availability of resources and differing issues in the practices of medicine and research. We expect all members to promote an inclusive and supportive environment at the annual meeting that encourages sharing of ideas and collaboration, through these and similar behaviors.

Support Opportunities

The International Society for Magnetic Resonance in Medicine (ISMRM) is committed to promoting communication, research, development, applications and the availability of information on magnetic resonance in medicine and biology and other related topics internationally; to developing and providing channels and facilities for continuing education and communication in the field; and to ensuring that scientists and clinicians working in the field have equal and fair opportunities to contribute to it.

In appreciation of your donation of US$200 or more to the ISMRM Research & Education Fund, we invite you to enjoy the ISMRM Donor Lounge onsite at the Hawai’i Convention Center. See an ISMRM representative at the registration desk to make a donation and receive your invitation to the Donor Lounge. Drop your donation off at the registration desk or donate online by logging on and clicking on “+My Donations” button in our online services system.

Sustainability Efforts

We’re committed to hosting a greener meeting. We are printing a smaller number of the exhibition guides.

  • Digital program available via the app.
  • Recycling stations are throughout the venue.
  • Bring your own refillable water bottles; water refill stations are provided!
  • Attendee bags will not be distributed, so be sure to bring your own.

Luggage Storage

Luggage storage will be held at the Hawai’i Convention Center:

  • Starting Thursday, 15 May | 07:30 – 20:00 HST | Room 317A
  • Please pick up your luggage by 20:00! 
  • ISMRM will not be responsible for items still in the room after this time.

Stay Connected

  • Meeting App Coming Soon!: Download the ISMRM & ISMRT 2025 Meeting App for schedules, maps, session updates, and announcements.
  • Social Media: Share your experience! Tag us at #ISMRM #ISMRM25 and #ISMRT #ISMRT25.
  • Wi-Fi: Free Wi-Fi will be available throughout the Hawai’i Convention Center.
    Network name (SSID): ISMRM2025
    Password: aloha2025

Things To Do

  • Waikiki Beach: Steps from many of the hotels.
  • Local Attractions: Pearl Harbor Memorial, Diamond Head hiking, Hanauma Bay. 
    • Be sure and check if reservations are needed for these highly sought-after attractions!
  • Dining: Enjoy local favorites like poke bowls, shave ice, and fresh seafood.
  • Here is a helpful Hawai’i travel site: https://www.gohawaii.com/