2026 Exhibitor Prospectus

Strategic Exhibitor Benefits
for Maximum Exhibitor Value

Direct Access to Decision-Makers

Enjoy unlimited networking opportunities with a growing international assembly of the world’s largest community of MR scientists, clinicians, and technologists—an engaged, receptive, and qualified audience providing you with immediate and future prospects, leads, and confirmed business.

Professional Support Staff

A creative and dedicated ISMRM staff is committed to providing you with a remarkable and full-service corporate exhibit experience.

Strategic Integrated Marketing Opportunities

The ISMRM offers integrated marketing programs designed to meet your goals and differentiate you from your competition. Whether you choose custom advertising packages, on-site literature displays, online marketing, participation in corporate membership programs, or digital advertising—whatever your choice, you’ll get the most of your exhibition experience!

Quality Venues

The ISMRM selects the best destinations and venues worldwide, continuing to meet the professional needs of our global community.

Limited Exhibitors = Maximum Exposure

You are one of approximately 60 exhibitors, with an audience of 5,000+. We are not to be confused with other massive exhibitions. We are exhibitor-focused.

Maximum Exhibitor Value: Lead Retrieval & Early-Bird Rates!

We continue to provide complimentary lead retrieval. As usual, you will receive preferential exhibitor service kit rates and priority placement if you purchase by the early-bird date. By selecting your exhibition space in advance, you will expedite your company’s website exposure.

We Are Exhibitor-Focused

Pre-Show Marketing

The ISMRM will provide you with a pre-registration list of all attendees and allow for a one-time contact, four weeks prior to the Annual Meeting.

Your Opinion in Action

We invite company representatives to our annual exhibitors’ breakfast meeting to express their opinions, suggestions, and concerns. We are listening.

Yearly Updated Industry Demographics

You will receive updated and expanded industry demographics to assist you in making solid business decisions in this changing economy.

We Strive for the Best

Exposure! Exposure! Exposure!

Our exhibition floor includes not only exhibitors’ booths but digital posters as well, ensuring that attendees will be close at hand.

We continue to hold our opening reception in the exhibition hall while providing food and beverage concessions throughout the exhibition during open hours daily.

Complimentary Registrations

Our exhibitors receive one complimentary six-day waived meeting registration badge and five (5) exhibitor personnel badges for each nine sq. meters (100 sq ft).

Crowd-Drawing Floor Plan

Two Power Pitch theatres are featured in the exhibition hall, designed to draw even bigger crowds to your booth!

2025 Annual Meeting Statistics

2025 Attendance Review by Country

Professional Attendees
Over Two (2) Four‐Year Rotations:

2017
West Americas
Hawaii: 5,623

2018
Europe
Paris: 6,650

2019
East Americas
Montreal: 5,886

2020
Asia/PacRim
Sydney to Virtual: 5,233

2021
West Americas
Vancouver to Virtual: 5,600

2022
Europe
London, Hybrid: 5,873

2023
East Americas
Toronto: 5,956

2024
Asia/PacRim
Singapore: 5,709

2025
West Americas
Hawaii: 5,427

Abstracts & Presentation Stats:

Strategic Marketing Opportunities
to Increase Exhibitors’ Sales

Maximize Your Exposure

We are pleased to provide an abundance of marketing and promotional opportunities. Subsidize any item and draw a qualified, captured audience to your booth! Your company will also be acknowledged as an official supporter of the Annual Meeting on the meeting website, in print publications, and on signage.

Contact Director of Meetings Jennifer Clark at jennifer@ismrm.org if you are interested in any of the following opportunities.

ISMRM Marketing & Visibility Opportunities

Opening Reception

Maximize your exposure at one of ISMRM’s best networking events! By exclusively supporting this reception, your logo will be everywhere—on drink tickets, cups, signage at the entrance, and throughout the exhibition hall Thousands of clinicians, scientists, and technologists from all over the world will gather at our highly anticipated Opening Reception. Take center stage as the host and be the talk of the event!

• US$75,000 (Exclusive)

Newbie Reception

Join us for our Newbie Reception, where 500 of the brightest minds in the MR field come together to connect, network, and share ideas. This dynamic event is the perfect opportunity for newcomers to meet fellow attendees, make meaningful connections, and engage in lively discussions. Don’t miss the chance to be part of this vibrant gathering of emerging leaders and innovators!

• US$10,000 (Exclusive)

Closing Networking Reception

Become the exclusive sponsor of our Closing Networking Reception, the grand finale of our event! This last networking opportunity offers a unique chance to leave a final impression on attendees as they unwind and reflect on the week’s successes. With your brand prominently featured throughout the venue—on signage and more—you’ll enjoy unparalleled exposure to hundreds of clinicians, scientists, and industry leaders. As the sponsor of this memorable event, you’ll ensure your brand is front and center, creating a buzz that will carry beyond the closing night. Take this chance to be the highlight of the meeting!

• US$75,000 (Exclusive)

Pens

Place your company’s name in the hands and pockets of all our attendees! We hand out over 5,000 pens every year. Support this popular item and enjoy take-home exposure!

• US$7,500 plus the cost of pen production (Exclusive)    SOLD OUT
  

Advertisement in the Exhibition Guide

Get the attention of 5,000+ meeting attendees with your advertisement in our full-color Guide to the Technical & Poster Exhibition. Full-color, full-page, and half-page spaces are available.

• Half-Page US$2,000
• Full-Page US$4,000

Banner Advertisements in the Convention Centre

Capture the attention of thousands of attendees by securing a banner advertisement in the convention centre during our meeting. Strategically placed in high-traffic areas, your branded banner will be impossible to miss, providing maximum visibility to clinicians, scientists, and industry professionals from around the world. This opportunity offers a powerful way to promote your brand, drive engagement, and leave a lasting impression throughout the entire conference.

• Price varies by location.

PACS MRI Reading Room Simulation

At the ISMRM 2026 in Cape Town, we will have an MRI Reading Room Simulation with Case-Based teaching. The goal is to provide structured, case-based learning for radiology trainees, clinicians, and research scientists alike across five core clinical categories—Neuroradiology, Cardiovascular, Body Imaging, Pediatrics, and Musculoskeletal—through simulated reaching room sessions that replicate real-world workflow with multi-modality imaging and decision making. We expect these sessions to encourage education and collaboration with LMIC attendees and research scientists who are core to the innovation in MRI.

• US$2,500

Coffee Breaks

Fuel conversations and build brand loyalty by sponsoring a coffee break for all attendees. As a coffee break sponsor, your are supporting one 30-minute scheduled morning break during the program (Monday through Thursday). This informal networking time provides an ideal setting for attendees in a relaxed atmosphere to converse and discuss the latest medical science and breakthroughs in MRI.

• US$10,000 per break plus the cost of napkins or coffee cup sleeves (non-exclusive)

Refreshment Concessions

Support the refreshment experience by sponsoring our concession stands, where your brand will be prominently displayed on napkins or coffee cup sleeves. Attendees will see your logo each time they grab a snack or drink, giving your brand repeated exposure throughout the day. This sponsorship provides a subtle yet effective way to connect with hundreds of professionals as they take a break, network, and recharge during the event. It’s a perfect opportunity to enhance your brand’s visibility or creating a call to action while adding a personal touch to the attendee experience.

• US$5,000 per day plus the cost of napkins or coffee cup sleeves (non-exclusive)

Please note that all marketing ideas are subject to approval by the ISMRM. If you have an idea that you do not see here, please reach out to Jennifer Clark, Director of Meetings, at jennifer@ismrm.org to discuss its impact.

All Marketing Opportunities Are Available
on a First-Come, First-Served Basis

ISMRM Corporate Membership

Rise Above the Crowd & Become a Corporate Member!

Partner with ISMRM to boost your exposure & benefits

Meet our diverse, international MR community of over 5,000 clinicians, physicists, engineers, biochemists, and technologists from more than 70 countries around the world! This powerful society of MR professionals can become your captive audience through a Corporate Membership with ISMRM.

Enjoy brand exposure at its best: maximum coverage at our Annual Meeting to targeted positioning at one of our worldwide workshops and courses. ISMRM Corporate members access many effective avenues of promotion including customized platforms to meet specific marketing goals.

For Growth & Success

To learn more about growing your company through ISMRM Corporate Membership, please visit www.ismrm.org, or contact Anne-Marie Kahrovic, ISMRM Executive Director at anne-marie@ismrm.org or +1 510 841 1899.

ISMRM Corporate Members 2026

GOLD CORPORATE MEMBERS

Canon Medical

GE HealthCare

Philips Healthcare

Siemens Healthineers

United Imaging Healthcare

BRONZE CORPORATE MEMBERS

Bruker

Fujifilm Healthcare

ASSOCIATE CORPORATE MEMBERS

Nova Medical, Inc.

ZMT Zurich MedTech AG

Exhibition
Rules & Regulations

Please Read These Important Exhibition Regulations

Liability, Insurance, & Security

Each exhibitor must make provisions for safeguarding its goods, materials, equipment, and display at all times. General overall guard service will be provided by ISMRM for the exhibition period, but neither the guard service nor ISMRM will be responsible for loss of or damage to any property for any cause.

All space occupied by an exhibitor must be surrendered in the same condition as it was at the commencement of occupation.

ISMRM, its officers, directors, agents, and employees, shall not be liable for and are hereby released from any claims, liabilities, losses, damages, or expenses relating to or arising out of any injury to any exhibitor personnel or to any other person for any loss of or damage to any exhibitor property or any other property where such injury, loss or damage is incident to, arises out of, or is in any way connected with exhibitor’s participation in the exhibition, and the exhibitor shall be fully responsible for any such injury, loss, or damage except as otherwise provided in the lease agreement between ISMRM and the CTICC, and the exhibitor shall protect, indemnify, hold harmless, and defend ISMRM, its officers, directors, agents, and employees, against all such claims, liabilities, losses, damages, and expenses, including reasonable attorney fees and costs of litigation, provided that the foregoing shall not apply to injury, loss, or damage caused by or resulting from the negligence of ISMRM, its officers, directors, agents, or employees.

Each exhibitor shall maintain, entirely at its expense, general public liability insurance against claims for bodily injury, death or property damage incident to, arising out of, or in any way connected with the exhibitor’s participation in the exhibition, to the limit of not less than one million dollars (US$1,000,000) for bodily injury, death, or property damage in any one occurrence. Such insurance maintained by the exhibitor shall include coverage of the indemnification obligations of the exhibitor under these rules and regulations and shall cover ISMRM as an additional named insured.

At the time the contract is submitted, the exhibitor shall furnish to ISMRM a certificate evidencing the insurance required by these rules and regulations to be maintained by the exhibitor. That certificate, or the related policy, must provide, to the extent obtainable, that the policy may not be canceled without at least ten (10) days’ prior written notice by mail to ISMRM by the insurance company. Each exhibitor acknowledges that it is responsible for obtaining, for its protection and entirely at its expense, such property insurance for its exhibit and display materials as the exhibitor deems appropriate. Any policy providing such property insurance must contain an express waiver by the exhibitor’s insurance company of any right of subrogation as to any claims against ISMRM, its officers, directors, agents, or employees. Deadline: Friday, 03 April 2026

In the event that any part of the exhibit hall is destroyed or damaged so as to prevent ISMRM from permitting an exhibitor to occupy assigned space during any part or the whole of the exhibition period, or in the event that occupation of assigned space during any part or whole of the exhibition period is prevented by strikes, acts of God, national emergency, or other cause beyond the control of ISMRM, then the exhibitor will be charged for the space during the period it was or could have been occupied by the exhibitor; and the exhibitor hereby waives any claim against ISMRM, its officers, directors, agents, or employees, for losses or damages which may arise in consequence of such inability to occupy assigned space, its sole claim against ISMRM being a refund of the rent paid for the period it was prevented from using the space.

Special Regulations

No attendees under the age of 16 are allowed in the exhibition hall at any time; no exceptions.

Each exhibitor agrees to conduct their exhibit in accordance with the purposes, goals, and mission of ISMRM. Exhibitors may only showcase products and services that are relevant and contributing to the advancement of magnetic resonance technology and research in medicine and biology. Exhibitors are forbidden from using their exhibit to disparage ISMRM and ISMRT, its members, or other exhibitors. ISMRM reserves the right to take the following actions at its sole discretion: the closure of any exhibit space, directing security to remove exhibit personnel, and ordering a cease-and-desist of any audiovisual equipment if an exhibit is deemed excessively loud, disruptive, disturbs neighboring exhibits, or violates the terms of this contract.

All construction materials must conform to local codes. Table drapes, textile or paper displays, back wall drapes, and any decoration must be flameproof.  All exhibits and materials are subject to inspection by the local fire marshal. Violation of any of these rules by the exhibitor or its employees or agents shall, at the option of ISMRM, forfeit the exhibitor’s rights to occupy space, and such exhibitor shall forfeit to ISMRM all monies paid or due.

No part of any exhibit, or signs relating thereto, shall be posted, nailed or otherwise attached to columns, walls, floors or other parts of the building or its furniture in any way to deface the same. Damage arising from failure to observe these rules shall be payable by the exhibitor. Operational equipment, audio-visual presentations, and other sound and attention-getting devices and effects may not create noise levels objectionable to neighboring exhibitors. Product and service demonstrations are to be straightforward and professional and must avoid the use of theatrical gimmicks.

All activities of each exhibitor must be confined to the exhibitor’s allotted space. The exhibitor must, at their expense, maintain and keep their exhibit and the space for which they have contracted in clean and good order. It is the responsibility of the exhibitor to seek prior approval for any handout items that may be considered questionable; without such prior approval, the exhibitor may be penalized priority points.

Photography/Recording in Booth Space

Media photographing, videotaping, or electronically or mechanically recording on the exhibition floor is permitted only with prior permission. Permission requests for media coverage must be submitted in writing to the Executive Director and/or Director of Meetings at least thirty (30) days prior to move-in. 

To ensure the protection of intellectual property, the privacy of our exhibitors, and a respectful environment for business interactions, the following rules apply to all attendees, media representatives, and fellow exhibitors:

1. No Photography or Recording of Other Exhibitors or Their Booth Areas

Exhibitors may photograph, videotape and/or audio recording within their assigned booth area only during regular floor access hours. Recording other exhibitors’ displays, organizational materials, or exhibition hall visitors is not allowed. All recording equipment must stay within the exhibitor’s booth space and cannot obstruct foot traffic. Taking unauthorized photos or videos of any exhibit or product is forbidden and may lead to removal from the show. Exhibitors must supervise their booth areas and report any unauthorized photography and video/audio recording to ISMRM show management right away.

1. No Unauthorized Entry

Entry into an exhibitor’s booth space is not permitted without the exhibiting company’s explicit invitation or approval. Please respect the boundaries of each booth and wait for permission before entering or engaging with booth representatives.

Violations of this policy may result in removal from the event, revocation of credentials, and/or confiscation of unauthorized recordings, at the discretion of event management.

Venue Rules & Regulations

Exhibitors have the obligation to purchase and collect licenses and permits that are required by venue, local and/or state regulations. ISMRM exhibitors are required to comply with venue and/or local health, fire, and safety ordinances and regulations. All services and booth setups, including displays and electrical equipment, must comply with all state and local regulations. Information about CTICC’s rules and regulations will be provided in the Exhibitor Service Kit. ISMRM will not have any further responsibility to inform exhibitors about venue regulations. Union labor, depending on the site, building, and contractor requirements, may be required. If required, the exhibitor shall comply with all labor union rules and regulations. ISMRM is not responsible for settling disputes between exhibitors, local government entities, and unionized services provided by the venue.

Acceptance of Regulations

If no contact is made with the ISMRM office about these rules and regulations, their acceptance is assumed and confirmed by the signature on the contract for exhibit space.

All matters and questions not covered by these regulations are subject to the decision of ISMRM’s Executive Director Anne-Marie Kahrovic.

Exhibitor Registration

Exhibitors will not be allowed on the exhibition floor without an ISMRM Exhibitor Booth Personnel Badge. No personnel under 16 are allowed in the exhibition hall at any time—no exceptions!

Exhibitor Badges

Each 9 sq. meter booth will receive up to five (5) complimentary exhibitor badges for staff personnel manning your booth. Required exhibitor personnel badges exceeding the original five (5) badges per 9 sq. meters are available for a fee of US$60.00 per badge, per day. Exhibitor badge registration information will be available in the ISMRM Exhibitor Service Kit. Completed registrations for exhibitor badges are due to the ISMRM Meetings Department (katrina@ismrm.org) by Monday, 27 April 2026. Exhibitor badges will not be mailed and will only be available for on-site pickup at the exhibitor counter beginning at 14:00 hours, Friday, 08 May 2026. All exhibitor personnel will be responsible for picking up their own badge with photo identification. No other method will be employed.

Complimentary Waived Meeting Registration

Exhibiting companies will receive one (1) complimentary waived registration, 6-Day meeting badge, for each 9 sq. meters of space rented. The official company representative will submit the name and email of the complimentary waived registration recipients to the ISMRM Meetings Department (katrina@ismrm.org) no later than Monday, 27 April 2026, for pre-registering your guest. Once the attendee is registered, the ISMRM Annual Meeting badge will be held on site at the exhibitor registration counter. The registrant may pick up their ISMRM Annual Meeting badge starting at 14:00 hours, Friday, 8 May 2026.

Badge sharing/exchanging is strictly prohibited at the 2026 ISMRM & ISMRT Annual Meeting & Exhibition. Exhibitor personnel and/or meeting attendees observed violating this will have their badges revoked and registration forfeited.

What To Expect
After Your Exhibitor’s Contract Is Signed

Designate Your Exhibitor Representatives

The signer of the Contract for Exhibit Space, or the designee, shall be the official representative of the exhibiting company and shall have the authority to act on behalf of the company in all negotiations and to certify representatives. The official representative will receive all printed and electronic exhibition materials including the service kit, as well as badges and vouchers on site. The official representative may designate an additional representative to coordinate responsibilities if the official representative is unavailable. Both representatives will receive regular email updates from ISMRM.

Your Company Profile Is Publicized

Exhibitors are required to provide a 200-word max. company profile to our Meetings Coordinator (katrina@ismrm.org). Exhibitors can detail their products and/or services to be published in the 2026 Guide to the Meeting & Exhibition, which is distributed to all meeting attendees. Only one profile per booth is permitted without incurring additional costs. Deadline: Thursday, 26 February 2026

PLEASE NOTE: Listing in the 2026 Guide to the Meeting & Exhibition is available only to exhibitors whose full payment has been received.

An Online Exhibitor Service Kit Is Provided

The ISMRM Exhibitor Service Kit will be made available online by late January 2026 to exhibiting companies whose full payment has been received. The service kit contains a complete set of downloadable service forms which include the following:

• Booth Furnishings/Decoration
• Flooring
• Audio/Visual
• Electrical/Rigging
• Lead Retrieval Licensing
• Shipping
• Catering
• Booth Cleaning Services

Pre-Meeting Registration Reports

The ISMRM will provide you with a complimentary pre-registration list of all attendees four weeks prior to our Annual Meeting and will allow for a one-time contact to attendees that have opted to share their information. Those who opted out will not be included in the pre-registration list due to GDPR regulations.

Priority Placement
Points & Booth Assignments

Maximum Priority Points

Submit your Contract for Exhibit Space by Monday, 15 December 2025, in order to receive the maximum priority points possible.

Space Assignments

Announcement of exhibit space placements will be made in late January 2026.

As in past years, the Society will be awarding priority placement points. Exhibitor preferences will be honored according to the exhibiting company’s earned priority points, which are determined by the date the contract is received, as well as payment status, history with the ISMRM, booth size, corner requests, and corporate membership status; however, ISMRM reserves the right to allocate space on any other basis it deems appropriate. Priority points will be awarded on the following criteria: date points, history points, and corporate membership.

Date Points

A maximum of 60 date points may be earned by returning the application and full payment on or before Monday, 15 December 2025. Each day thereafter, two points per day will be subtracted until all date points have been exhausted.

History Points

Four seniority points are awarded for each consecutive year a company exhibits beginning with March 1994. If a company exhibited twice in 1994, they will receive an additional two points. Three points are awarded for each year exhibited non-consecutively from 1994 to 2025.

Corporate Members

ISMRM Corporate Members earn additional points that are included with Corporate Member benefits:

Gold Corporate Members	5 points
Silver Corporate Members	3 points
Bronze Corporate Members	2 points
Associate Corporate Members	1 point

All Corporate Members are rotated on an annual basis to ensure fair placement on the exhibit floor within their corporate membership category.

Corporate Member booth placement also depends upon preferences, booth size, and overall configuration of the final floor plan; however, ISMRM reserves the right to allocate space on any other basis it deems appropriate.

2026 Booth Space Design Options

Booth Space Design Options

In an effort to create a balanced exhibit area, all exhibits will be positioned strategically throughout the floor space. In fairness to all participating companies, no company shall be granted the primary location nearest the entrance for consecutive years. The ISMRM reserves the right to rearrange the floor plan at any time for any reason. The ISMRM also reserves the right to relocate any exhibitors should it become necessary for causes beyond the control of the ISMRM, or advisable in the best judgment of the ISMRM. The signing of the contract constitutes full agreement with these assignment policies and procedures. ISMRM will provide written notice to any exhibitor whose booth space is affected by any change in floor plan.

Please note that the final floor plan will be different from the preliminary floor plan shown in the Prospectus for the purpose of booth selection. The ISMRM redraws its floor plan yearly based on the requests and needs of exhibitors, rather than requiring exhibitors to fit into an existing model. The ISMRM reserves all rights to draw a floor plan that best meets its show requirements but will do all possible to accommodate exhibitors’ requests as submitted on the contract for booth space.

Each exhibit booth space should be arranged in a way as to not obstruct the general view nor hide neighboring exhibits. No exhibit booth space will be permitted to interfere with the use of other exhibits or impede access to them or the free use of aisles. Plans for specially built designs are required to be submitted to ISMRM and their appointed meeting contractor before construction is ordered. All three booth layouts must adhere to the booth regulations highlighted below.

Booth Schematic Options
Booth Choices That Meet Your Exhibition Needs

Note:
• Booth payment only includes the booth space and the hard shell wall scheme (if applicable). It is the exhibitor’s responsibility to order and provide furnishings, flooring, cleaning services, and electrical set-ups in their booth space.

• Any booth larger than 6 meters x 3 meters (20 feet x 10 feet) in size must provide detailed, scaled drawings with dimensions to the Meetings Coordinator (katrina@ismrm.org) and GL Events.

• The CTICC Level 0 Exhibition Hall is a non-carpeted exhibit hall. All exhibiting companies are required to provide flooring for the full extent of the square meters of their assigned booth. This applies to all booth types (in-line, corner, and island). Exhibitors may supply their booth with their own flooring; otherwise, carpet/flooring can be ordered through GL Events; additional information and pricing details will be available in the exhibitor service kit in late January. Booths without floor covering are subject to be carpeted per ISMRM’s discretion and will be at the expense of the exhibitors. ISMRM will provide aisle carpeting in the exhibition hall.

In-Line Booths

An in-line booth is one or more standard booth units in a straight line. Each in-line exhibit will be a hard shell wall layout supplied with a 2.5 m (8 ft) high back wall and two 2.5 m side walls (one for corner booths), and a hanging sign header with the company name.The maximum height for all booth content is 2.5 m. Please note that flooring/carpeting and wall graphics are not included in the hard wall booth space and can be ordered separately through the show decorator, GL Events. 

In-line booths range from the standard 3m x 3m (10ft x 10ft) to 3m x 6m (10ft x 20ft) and can have 0-1 corners. In-line booths with no corners have three hard walls with the opening facing the aisleway (figures 1 & 2). They will be placed between other in-line booths with the left and right walls separating the booth spaces.  In-line booths with a corner will be placed at the ends of rows and will have a full back wall and one side wall. They will be open on two sides facing aisleways (figures 3 & 4). In-line booths are only limited to having one (1) corner (aka two open sides).

(Fig. 1: Standard 3m x 3m in-line booth space layout, no corner, without graphics)
(Fig. 2: Standard 3m x 3m in-line booth space layout, no corner, with graphics (can be ordered through GL Events))

(Fig. 3: Standard 3m x 3m in-line booth space layout, one corner, no graphics)
(Fig. 4: Standard 3m x 3m in-line booth space layout, one corner, with graphics (can be ordered through GL Events))

Peninsula Booths

Peninsula booths are 3 m x 6 m (10 ft x 20 ft) with two (2) corners and are open to aisles on three sides (front, left, and right). Peninsula booths will be a framed scheme layout supplied with a 2.5 m (8 ft) high back wall and a hanging sign header with the company name. Please note that flooring/carpeting and wall graphics are not included in the hard wall booth space and can be ordered separately through the show decorator, GL Events. With the exception of the 2.5-meter back wall, no other solid wall areas are allowed on the external boundaries of the booth. The maximum height of the back wall is 3 meters. All components of the booth must be placed below this height.

Island Booths

An island booth is any space exposed to the aisles on all four sides. All island booths (regardless of size) should allow 20% visibility on all sides. Examples:
• 6 m x 6 m (20 ft x 20 ft) island: each side of the booth must have visibility for a minimum of 1.22 m (4 ft).
• 12 m x 9 m (40 ft x 30 ft) island: each 9 m  (30 ft) side of the booth must have visibility for a minimum of 1.83 m (6 ft).

Each 12 m (40 ft) side of the booth must have visibility for a minimum of 2.44 m (8 ft).

No full solid walls are allowed on the external boundaries (aisles) of the booth space. Exhibitors may use clear acrylic or similar material to create a wall that will allow for line of sight from one booth to the next. The maximum height for any island booth space is 3 m (10 ft) based on written approval from an ISMRM representative.

Rigged Signage & Graphics

Rigged signs and graphics are allowed in standard peninsula and island booths, to a maximum height range of 6 m (20 ft) from the top of the sign. The distance is measured from the floor to the top of the sign. Whether suspended from above, or supported from below, they should comply with all ordinary use-of-space requirements. Rigged signs and graphics should be directly over contracted space only. Approval for the use of hanging signs and graphics, at any height, should be received from the exhibitions organizer at least 60 days prior to installation. Variances may be issued at the exhibition management’s discretion. Drawings should be available for inspection. ISMRM recommends that exhibitors contact GL Events to request a cost estimate for rigging signs.

Preliminary Floor Plan

The 2026 ISMRM & ISMRT Annual Meeting Exhibition will be held in the level 0 Exhibit Halls 2-4a at the CTICC, officially starting at Sunday night’s Opening Reception on 10 May 2026 and continuing 11-14 May 2026. Meeting attendees’ digital & traditional paper posters will also be placed around the perimeter of the exhibition floor to draw maximum traffic to the exhibition area.

Our rules and regulations have been created to give each exhibitor the most effective use of rented space. Space dimensions shown on floor plans are from the centerline of booth equipment, such as side rails and/or back wall. Exhibit structures must be constructed to allow sufficient tolerance on each side for this equipment and for utility service at the rear of the booth.

Installation & Dismantling of Exhibit Space

Admittance to the exhibition hall during booth installation and dismantling times is limited to exhibitor personnel and ISMRM-approved external appointed contractor personnel employed by the exhibiting company. Under no circumstance will meeting attendees and guests be allowed in the exhibition area outside of the designated exhibition hall hours.

Booth personnel will be allowed to hand-carry their own materials into and out of the exhibition facility. The use or rental of dollies, flat trucks, and other mechanical equipment, however, is not permitted. ISMRM’s freight logistics manager and meeting contractor will control access to the loading docks to provide a safe and orderly move-in/out. Unloading or reloading at the dock from any and all contracted carriers will be handled by the meeting contractor and freight logistics manager.

Close-toed shoes are required for all individuals occupying the exhibition hall during booth installation and dismantling periods.

Standing on chairs, tables, or other rental furniture is prohibited. This furniture is not engineered to support your standing weight. GL Events and ISMRM cannot be responsible for injuries or falls caused by the improper use of this furniture. If assistance is required in assembling your booth, please request help at the GL Events exhibitor services desk located in the exhibition hall.

Exhibition Schedule 2026
Designed for Maximum Lead Generation

ISMRM Exhibition Hall Hours of Operation

Hours are subject to change.

Activity	Thu 07 May	Fri 08 May	Sat 09 May	Sun 10 May	Mon 11 May	Tue 12 May	Wed 13 May	Thu 14 May	Fri 15 May
Show Decorator Move-In and Marking of the Floor	08:00–22:00
Installation of Exhibits		08:00–22:00 Larger Island Booths	08:00–22:00 All Booths	08:00–15:00
All exhibits must be fully operational				If materials have arrived but installation of any exhibit has not started by 14:00 hours Sunday, 10 May, and no special arrangements have been made, the Executive Director of ISMRM may order the exhibition to be removed from the show floor and placed in storage, and the exhibitor will be billed for all costs incurred. Any exhibit space not set up by 15:00 hours on Sunday, 10 May, unless special arrangements have been made, may be resold or reassigned by the ISMRM without obligation on the part of ISMRM for any refund. No exceptions.
Exhibitor Registration		14:00–19:00	06:30–18:00	07:00–19:00	06:30–18:30	07:00–18:00	07:00–17:45	07:30–17:00
Exhibition Days				18:30–20:00 Opening Reception	10:00–17:00	10:00–17:00	10:00–17:00	10:00–16:30
Poster Hours					07:00–19:00	07:00–19:00	07:00–19:00	07:00–15:15
Dismantle & Move-Out								16:30–23:59*

* Dismantle of an exhibit prior to 16:30 hours on Thursday,14 May, is not permitted. Any company violating this regulation will forfeit priority points, which will affect floor space assignments for future meetings. All exhibitors will begin dismantle at 16:30 hours, Thursday, 14 May.

+ All display materials are to be arranged to be picked up by carrier by noon, Friday, 15 May. ISMRM is not responsible for booth equipment/freight left on the show after hall move-out is completed. Exhibitors are responsible for any fees incurred from the show decorator/freight vendors.

Contractor Services

ISMRM will designate contractors, as named in the Exhibitor Service Kit, to provide buildup and dismantling services to exhibitors. Such contractors will provide all show services other than supervision.  The exhibitor shall provide only the material and equipment that it owns and that is to be used in the exhibit space. All other items used in the booths are to be provided only by such contractors. Cross Connect, the official freight contractor, will have complete control of all dock and loading facilities. Cross Connect will receive all shipments and vanloads, handle all freight, and provide all rigging, labor, and equipment relating to freight handling. Internet, electrical, plumbing, catering, and telephone services, etc., can be ordered by using the forms in the Exhibitor Service Kit.

Exhibitor-Appointed Contractors

If an exhibitor wishes to use a labor contractor other than the official labor contractor, the exhibitor must submit the Exhibitor Appointed Contractor forms to the ISMRM by Friday, 3 April 2026. At the same time as this form is submitted, the exhibitor must also provide ISMRM with certificates of insurance for all agents or representatives who are performing services at the CTICC site other than the exhibitor’s employees. These agents or representatives, as well as all employees, must be identified by the official ISMRM badge or assigned wristbands provided by the venue’s security prior to entering the exhibition hall. Please email EAC forms and certificates of insurance to Katrina Watson at katrina@ismrm.org.

Labor Rates & Services

Detailed information regarding work rules for all trades operating at the CTICC site will be provided in the Exhibitor Service Kit. Labor rates will be announced in the Service Kit; all rates will be listed in US dollars (USD). Rates subject to change; local and government taxes are not included.

Quality Housing in Cape Town, South Africa

Convention Housing Management (CHM) is the only approved housing vendor for our 2026 Annual Meeting. Please be aware of solicitors who may contact you offering accommodations. If you are unsure of the origin of an e-mail or phone call, please reach out to Meetings Coordinator Katrina Watson (katrina@ismrm.org). Any contact that is not from a CHM or ISMRM email and/or phone number should be ignored and reported. To ensure a reserved block, book your rooms as early as possible.

Enjoy a Great Range of Rates

Many hotels offering a range of amenities and rates have been reserved by the Society for the meeting in Cape Town, South Africa. CHM has been appointed to coordinate all hotel reservations for ISMRM attendees and exhibitors. In order to receive the special convention rate, attendees and exhibitors must make their reservations through the official housing bureau, CHM. Exhibitors who book outside the ISMRM housing block will be subject to loss of full priority points. This housing policy is applicable to national and international exhibitors who may or may not have their own internal travel booking agencies.

Do not contact the hotels directly in Cape Town. Official Society hotels will not honor direct requests for hotel rooms at the special convention rates.

Important Exhibitor Housing Deadlines

• The cancellation deadline for all official hotels is Friday, 03 April 2026.
• The CHM special housing rate deadline is Thursday, 09 April 2026.

Click to Book Housing Now

Airfare Discount

Save with United Airlines

United Airlines has offered a discount code for attendees flying to Cape Town (Valid Travel Dates: 06 – 17 May 2026) – please visit https://www.united.com/en/us/meetingtravel and enter code ZRCF740217. Restrictions and exclusions may apply.

For more travel information, please visit the main 2026 Annual Meeting Travel page.

If you require a visa to visit Cape Town, please consult the South Africa Visa Information page.

Contract: Register Today!

How To Contract for Technical Exhibit Space

Enjoy competitive pricing on exhibit space.

Contracts for exhibit space will not be processed without the following:

1. A sketch or plan of the exhibit space if space ordered exceeds 18 sq. meters;
2. A description of all products or equipment to be displayed within the exhibit space (brochures are acceptable);
3. A certificate or proof of insurance verifying commercial liability coverage for this event with the ISMRM named as an additional insured, valid through the dates of the show;
4. Payment: Full payment of the total rental cost to be submitted along with contract. Only US funds will be accepted. No space will be assigned or finalized until all contractual conditions are met and full payment is received; and
5. Right of Refusal: ISMRM reserves the right to refuse rental of exhibit space to any company whose display of goods, service or equipment is not, in the opinion of ISMRM, compatible with the general character and objectives of the exhibition.

Go to the Contract Form .

Exhibition Floor Plan (Preliminary – subject to change)

Exhibit-Space Cost

Standard Rate:* US$495 per square meter
Each Corner: Additional US$200

Sample Pricing:

Booth Size	Total Square Meters	Booth Cost	Corner
10ft x 10ft (3m x 3m)	9 square meters	US$4,455*	Add US$200 for a corner booth
10ft x 20ft (3m x 6m)	18 square meters	US$8,910*	Add US$200 per corner
20ft x 20ft (6m x 6m)	36 square meters	US$17,820*	Add US$200 per corner (US$800 for island)

Exhibitor Priority Placement Points & Contract Due Dates

* Please note that the priority point deadline is Monday, 15 December 2025. To receive the maximum amount of points, please submit your contract and payment by this date.

For the best value, submit exhibitor contracts by Monday, 15 December 2025. An additional US$200.00 fee will be added after this date.

+ Minimal corner space is available and will be granted on a first-come, first-served basis if booth is paid in full.

Cancellation Policy

Cancellation of exhibit space must be made in writing on or before: Friday, 13 February 2026, for a full refund (minus a US$100 administration fee) of monies paid. If space is canceled after Friday, 13 February 2026, there will be no refund, and ISMRM will retain as liquidated damages all monies paid.

Go to the Contract Form .

Exhibition Floor Plan (Preliminary – subject to change)

Take Advantage of Sponsorship Opportunities at the 2026 ISMRT Annual Meeting!

Saturday, 09 May – Monday, 11 May 2026

Exhibition Dates:
Saturday, 09 May 2026 & Sunday, 10 May, 2026

As an ISMRT sponsor, you are an integral part of what makes ISMRT the best MR ecosystem for our attendees. The ISMRT Annual Meeting is an opportunity to build awareness for your brand among leaders and practitioners from our base of radiographers/technologists and key industry thought leaders. Please click on the 2026 ISMRT Annual Meeting Prospectus below to view the four ISMRT sponsorship tiers offered. Want to still support ISMRT and boost your brand’s exposure without a sponsorship commitment? We have you covered! Choose from the variety of ISMRT meeting marketing and visibility opportunities offered on page 7 of the Prospectus, guaranteed to have your company front and center to all attendees.

ISMRT Exhibitor Prospectus

Check back often for more updates!  If you are interested in being a 2026 ISMRT Annual Meeting sponsor and/or are interested in an ISMRT Marketing & Visibility Opportunity, please contact Director of Meetings Jennifer Clark at jennifer@ismrm.org  and Meetings Coordinator Katrina Watson at katrina@ismrm.org.