2027 MiniHub Call for Proposals

Call for 2027 MiniHub Proposals

Deadline for Proposals:

ISMRM invites applications to host a local MiniHub for the 2027 Annual Meeting in Vancouver, BC, Canada.

MiniHubs provide an opportunity for people who cannot attend the Annual Meeting on site to gather locally, view Annual Meeting content, and take part in scientific discussion and networking.

What is a MiniHub?

A MiniHub is a locally organized gathering focused on viewing and discussing content from the Annual Meeting, including educational sessions, scientific sessions, and plenaries.

MiniHubs may not develop a separate scientific program. Accepted abstracts must still be presented at the main Annual Meeting in Vancouver; participation in a MiniHub does not fulfill this requirement.

Continuing Education Credits Not Available

Continuing education credits are not available for participation in any 2027 ISMRM & ISMRT MiniHub.

Who Can Apply?

The lead organizer must be a current ISMRM member in good standing. Applications should identify:

The local organizing committee
The proposed location, venue, dates, and expected attendance
The community the MiniHub will serve
Plans to recruit participants
Arrangements for reliable internet access, audiovisual equipment, and local technical support

Local academic or institutional facilities are encouraged to help keep costs low.

Registration and Financial Support

All attendees must register individually through ISMRM at the applicable virtual meeting rate and select their approved MiniHub location.

Approved MiniHubs will receive a contribution equal to 25% of the virtual meeting registration fees paid by attendees registered for their MiniHub.

An initial payment will be made one month before the Annual Meeting, based on paid registrations at that time. The remaining balance will be paid within 30 days after the Annual Meeting, following confirmation of final registrations and attendance and deduction of the initial payment.

Organizers are responsible for managing local costs within this contribution and any approved external funding. Additional funding from ISMRM will not be provided. External sponsorship must be coordinated with and approved by Central Office.

Local Organizer Responsibilities

Local organizers will be responsible for:

Securing a suitable venue and arranging internet access and audiovisual equipment
Organizing local viewing and discussion of Annual Meeting content
Recruiting participants and communicating local arrangements
Arranging refreshments or social activities, if offered
Confirming attendance promptly after the MiniHub to support final payment
Ensuring that the MiniHub follows the ISMRM and ISMRT Code of Conduct

ISMRM Support

ISMRM will coordinate registration, provide organizer guidance, and promote approved MiniHubs through One Community Hub, newsletters, and relevant meeting communications. Central Office support will be limited; local organizers are responsible for delivering their MiniHub.

Application and Selection

Complete the application form below. Applications will be reviewed by Central Office and Society leadership, considering local need, accessibility, expected participation, and the organizers’ ability to host.

ISMRM reserves the right to limit the number of approved MiniHubs.

Application deadline: 06 November 2026
Notification of decisions: 13 November 2026

The application deadline applies to organizers seeking approval to host a MiniHub. Attendee registration will remain available afterward.

Helpful Visuals from the 2025 MHC in Lille, France

Please note: The following visuals illustrate the approaches and layouts used during the 2025 MHC in Lille. They are provided for reference purposes only and do not represent the plans or procedures for the 2026 MiniHubs.

2025 Lille Post Minihub Write Up

Room Set-Up

2025 Program

2025 Parallel Session Program

MiniHub Proposal Form

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This field is for validation purposes and should be left unchanged.

Please complete this form to apply to host a MiniHub for the 2027 ISMRM Annual Meeting. Applications will be reviewed by Central Office and Society leadership. ISMRM reserves the right to limit the number of approved MiniHubs.

Applicant Information

Lead Organizer's Name(Required)

First Last

ISMRM Member Number(Required)

Institution/Organization(Required)

Email(Required)

Phone(Required)

Country Phone Number

Organizing Committee

Local organizing committee(Required)

List each member’s name, institution, role, and email address.
Please enter each person on a separate line.

MiniHub Location and Participants

Proposed MiniHub Location

City Country

Proposed Venue Name(Required)

Venue Address

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

What is the status of your venue choice?

Confirmed reserved

Tentatively reserved

Proposed but not yet reserved

Proposed MiniHub dates, local viewing hours, and time zone

Please format your dates like this: dd-mm-yyy

Start Date

End Date

Local Hours

Time Zone

How many participants do you expect?(Required)

Estimated number of attendees.

What is the maximum capacity of your venue?(Required)

Who will your MiniHub serve, and how will you encourage participation?(Required)

Briefly describe your intended participants, any barriers they face to attending Vancouver, and your recruitment plans.
Maximum 150 words

Viewing and Local Arrangements

How will you organize viewing and discussion of Annual Meeting content?(Required)

Describe the types of sessions you expect to show and how you will accommodate your local time zone. A detailed program is not required.
Maximum 150 words.

Describe your venue’s internet access, audiovisual equipment, accessibility, and technical support.(Required)

Maximum 150 words.

Do you plan to seek external sponsorship or other local funding?(Required)

Yes

No

Not yet decided

Please provide details.(Required)

Identify proposed sponsors and the support requested. External sponsorship must be coordinated with and approved by Central Office.

Financial Support

Approved MiniHubs will receive a contribution equal to 25% of the virtual meeting registration fees paid by attendees registered for their MiniHub.

An initial payment will be made one month before the Annual Meeting, based on paid registrations at that time. The remaining balance will be paid within 30 days after the Annual Meeting, following confirmation of final registrations and attendance and deduction of the initial payment.

Organizers must manage local costs within this contribution and any approved external funding. Additional funding from ISMRM will not be provided.

Name of the institution or organization that will receive payment(Required)

Finance Contact’s Name(Required)

First Last

Finance Contact’s Email(Required)

Organizer Confirmations

Check to agree to the following statement:(Required)

I understand and accept the financial contribution and payment schedule described above.

Check to agree to the following statement:(Required)

I will ensure that all attendees register individually through ISMRM at the applicable virtual meeting rate and select our approved MiniHub location.

Check to agree to the following statement:(Required)

I understand that MiniHubs may view and discuss Annual Meeting content but may not develop a separate scientific program.

2027 MiniHub Call for Proposals

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