- Copyright Laws
- Liability Release Form
- Declaration of Financial Interests Form
- Appeal Process
- Refund Policy
- Advertising Guidelines/Proper Wording
The Provider/Sponsor of a continuing educational activity is responsible for ensuring that copyright laws are being adhered to. By applying for CE credit, the Program Director is guaranteeing that the material being used is either original, or the appropriate copyright permissions have been obtained. The SMRT does not evaluate whether the educational material is original or not and is not responsible for any copyright infringements made by the provider/sponsor of the continuing educational activity.
Liability Release Form
The Liability Release form must accompany all self-learning products/home studies, including audiotapes, videotapes, online activities, podcasts, and written text submitted for evaluation. This release form must accompany a self-learning product for the SMRT to evaluate the product for CE credit. This form may also be required for live lecture activities that appear to contain content that is proprietary in nature. Make a copy of the signed release form for your sponsorship records.
Declaration of Financial Interest or Relationships Form
The Declaration of Financial Interest or Relationships form must be completed for self-learning products, live seminars, courses, or webcasts. This ensures a CE course that will have balance, independence, objectivity, and scientific rigor in Continuing Education programs. The Declaration Form ensures that the CE activities promote improvements or quality in healthcare and are independent of the control of commercial or relationship interests.
If a CE activity is not approved for credit or is approved for less than the Provider/Sponsor requested, the Program Director will be sent written notification. The notification will include the detailed reasons why the activity was denied or what factors entailed the amount of credits approved.
The Program Director is given 30 days to appeal the decision and fix deficiencies in order to be re-evaluated. A detailed letter from the Program Director should address each area stated by the SMRT CE Committee’s evaluation for the CE activity and include a full application to be reviewed. If the Program Director does not respond within 30 days, the CE Committee’s decision becomes final.
The CE Committee Chair will appoint three (3) members to re-evaluate the CE activity and review the letter of appeal and supporting documentation. The CE Committee Chair will notify the Program Chair of the final appeal results within sixty (60) days.
Activities Pending Approval
If an activity receives pending approval, due to additional material or information needed, the sponsor must respond within thirty (30) days or the SMRT reserves the right to deny credit to the activity. Rejected applications must be resubmitted as new activities.
Refunds are not given for any RFA that has been reviewed in part or in whole. Refunds are not given for denied or rejected activities.
Advertising Guidelines/Promotional Materials
“Category A Continuing Education” is the phrase most technologists associate with when looking for education credits.
A Sponsor may advertise a continuing educational activity as being “approved for Category A Continuing Education Credit” only after approval of the activity has been granted. If an application for CE approval has been submitted, the Sponsor may use “Category A Continuing Education Credit is pending approval by the SMRT” in promotional materials prior to the actual approval.
The SMRT CE Committee must be sent a copy of the advertisement to ensure that all material being advertised meets the published guidelines for continuing education programs. Do not use any trademarked terms or other registered/restricted terms in your advertisements or promotional materials. SMRT CE reference numbers are to be listed only on the participant’s certificate of completion or attendance. The SMRT reference number should not be listed in any promotional material, syllabus, evaluations, or any other documents.