2024 Exhibitor Prospectus

Strategic Exhibitor Benefits
for Maximum Exhibitor Value

Direct Access to Decision-Makers

Enjoy unlimited networking opportunities with a growing international assembly of the world’s largest community of MR scientists, clinicians, and technologists—an engaged, receptive, and qualified audience providing you with immediate and future prospects, leads, and confirmed business.

Professional Support Staff

A creative and dedicated ISMRM staff is committed to providing you with a remarkable and full-service corporate exhibit experience.

Strategic Integrated Marketing Opportunities

The ISMRM offers integrated marketing programs designed to meet your goals and differentiate you from your competition. Whether you choose custom advertising packages, on-site literature displays, online marketing, participation in corporate membership programs, or digital advertising—whatever your choice, you’ll get the most of your exhibition experience!

Quality Venues

The ISMRM selects the best destinations and venues worldwide, continuing to meet the professional needs of our global community.

Limited Exhibitors = Maximum Exposure

You are one of approximately 90 exhibitors, with an audience of 5000+. We are not to be confused with other massive exhibitions. We are exhibitor-focused.

Maximum Exhibitor Value: Lead Retrieval & Early-Bird Rates!

We continue to provide complimentary lead retrieval. As usual, you will receive preferential exhibitor service kit rates and priority placement if you purchase by the early-bird date. By selecting your exhibition space in advance, you will expedite your company’s website exposure.

We Are Exhibitor-Focused

Pre-Show Marketing

The ISMRM will provide you with a pre-registration list of all attendees and allow for a one-time contact, four weeks prior to the Annual Meeting.

Your Opinion in Action

We invite company representatives to our annual exhibitors’ breakfast meeting to express their opinions, suggestions, and concerns. We are listening.

Pre/Post-Show Advertising

Your company name and link to your website are listed on the ISMRM exhibitor page from the day you sign and return your contract until six months after the meeting.

Yearly Updated Industry Demographics

You will receive updated and expanded industry demographics to assist you in making solid business decisions in this changing economy.

We Strive for the Best

Exposure! Exposure! Exposure!

Our exhibition floor includes not only exhibitors’ booths but digital posters as well, ensuring that attendees will be close at hand.

We continue to hold our opening reception in the exhibition hall while providing food and beverage concessions throughout the exhibition during open hours daily.

Complimentary Registrations

Our exhibitors receive one complimentary six-day waived meeting registration badge and five (5) exhibitor personnel badges for each nine sq. meters (100 sq ft).

Crowd-Drawing Floor Plan

Three Power Pitch theatres are featured in the exhibition hall, designed to draw even bigger crowds to your booth!

2023 Attendance Review by Country

Professional Attendees
Over Two (2) Four‐Year Rotations:

2015
East Americas
Toronto: 5,625

2016
Asia/PacRim
Singapore: 5,158

2017
West Americas
Hawaii: 5,623

2018
Europe
Paris: 6,650

2019
East Americas
Montreal: 5,886

2020
Asia/PacRim
Sydney to Virtual: 5,233

2021
West Americas
Vancouver to Virtual: 5,600

2022
Europe
London, Hybrid: 5,873

2023
East Americas
Toronto: 5,956

Abstracts & Presentation Stats:

Strategic Marketing Opportunities
to Increase Exhibitors’ Sales

Maximize Your Exposure

We are pleased to provide an abundance of marketing and promotional opportunities. Subsidize any item and draw a qualified, captured audience to your booth! Your company will also be acknowledged as an official supporter of the Annual Meeting on the meeting website, in print publications, and on signage.

Contact Director of Meetings Jennifer Clark at jennifer@ismrm.org if you are interested in any of the following opportunities.

In-Person Marketing & Sponsorship Opportunities

Opening Reception

Maximize your exposure at one of ISMRM’s best networking events. Support this reception exclusively, and attendees will see your logo everywhere—on drink tickets, on cups, along with signage, at the entrance, and throughout the exhibition hall! Thousands of clinicians, scientists, and technologists from all over the world are ready to network at our much-anticipated kickoff Opening Reception. Be the host and the talk of the meeting!

• US$75,000 (Exclusive)

Newbie Reception

Maximize your exposure at one of ISMRM’s best networking events. Support this reception exclusively, and attendees will see your logo on drink tickets, signage at the entrance, and throughout the exhibition hall. Thousands of clinicians, scientists, and technologists from all over the world are ready to network at our much-anticipated kickoff Opening Reception. Be the host and the talk of the meeting!

• US$5,000 (Exclusive)

Closing Party

Encourage lasting connections at the world’s premier meeting in the MR global community. Spotlight your company as a sole supporter of our Closing Party.

• US$75,000 (Exclusive)

Pens

Place your company’s name in the hands and pockets of all our attendees! We hand out over 5000 pens every year. Support this popular item and enjoy take-home exposure!

• US$7,500 plus the cost of pen production (Exclusive)    SOLD OUT

Lanyards

Place your company’s name and logo around the neck of every attendee. Over 5,000 lanyards are distributed and worn every year. Make a fashion statement with this great exposure.

• US$5,000 plus the cost of lanyard production (Exclusive)     SOLD OUT

Advertisement in the Program Guide to Exhibition

Get the attention of 5000+ meeting attendees with your advertisement in our full-color Guide to the Technical & Poster Exhibition. Full-color, full-page, and half-page spaces are available.

• Half-Page US$2,000
• Full-Page US$4,000

Email Stations

These e-mail stations will have your company’s branding on constant display for all attendees to view. Computer screens at each station display your message daily.

• US$7,500; must develop own graphic

Refreshment Concessions

Place your company’s brand in front of an appreciative audience! Meeting attendees consistently report their preference for easy access to coffee, tea, and soda. Sponsor as many refreshment breaks as you desire or even a continental breakfast. Concession opportunities are also available in the Speaker Ready Room.

• US$5,000 plus the cost of food & beverages

Resonarium (Trainee Hangout)

Place your company’s brand in front of the trainee audience in their special hangout! Trainees will greatly appreciate coffee, tea, and sodas plus snacks during the meeting.

• Exclusive sponsorship: US$15,000 (Once this sells the single option is no longer available)
• Per day (Non-Exclusive): US$2,500

Speaker Ready Room

Receive distinguished coverage and be seen in a highly trafficked area where over 1200 industry leaders upload their presentations and visit many times throughout the week.

• Exclusive sponsorship: US$15,000 (Once this sells the single option is no longer available)
• Per day (Non-Exclusive): US$2,500

Wireless Internet Support

Support the most widely-used service at the Annual Meeting: Wi-Fi internet.

• US$25,000 (Exclusive)

Charging Stations

Place your company’s logo on one of the most sought out spots at the Annual Meeting! Charging stations will be located in high-traffic areas.

• US$3,500 (Exclusive)

Program-at-a-Glance Booklets

Keep your company’s logo and a small ad close at hand with every attendee!

The widely used Annual Meeting Program-at-a-Glance is pocket-sized and fits into our badge holders. It is a well-used, quick reference for all attendees.

• US$5,000 (Exclusive)     SOLD OUT

Logo on the Daily Meeting Newsletter

The newsletter goes out to all registered attendees via email and is posted on social media (Facebook, Instagram, LinkedIn, and X).

• 1 Newsletter (Non-Exclusive) US$2,000
• All editions (Exclusive) US$10,000 (Once this sells the single option is no longer available)

Sponsor the ISMRM Mobile App

The mobile meeting app is used by more than 75% of attendees. Your logo will appear on the launch screen, and you can include promotional content and/or a link to your website. Must be purchased by 28 March 2023.

• US$15,000 (Exclusive) Must be purchased by 23 February 2024

Tell us what support opportunities will maximize your company’s success at the 2024 ISMRM & ISMRT Annual Meeting & Exhibition in Singapore. We are at your service!

Please note that all marketing ideas are subject to approval by the ISMRM.

All Marketing Opportunities Are Available
on a First-Come, First-Served Basis

ISMRM Corporate Membership

Rise Above the Crowd & Become a Corporate Member!

Partner with ISMRM to boost your exposure & benefits

Meet our diverse, international MR community of over 9000 clinicians, physicists, engineers, biochemists, and technologists from more than 70 countries around the world! This powerful society of MR professionals can become your captive audience through a Corporate Membership with ISMRM.

Enjoy brand exposure at its best: maximum coverage at our Annual Meeting to targeted positioning at one of our worldwide workshops and courses. ISMRM Corporate members access many effective avenues of promotion including customized platforms to meet specific marketing goals.

For Growth & Success

To learn more about growing your company through ISMRM Corporate Membership, please visit www.ismrm.org, or contact
Anne-Marie Kahrovic, ISMRM Executive Director at anne-marie@ismrm.org or +1 510 841 1899.

ISMRM Corporate Members 2024

GOLD CORPORATE MEMBERS

Canon Medical

GE HealthCare

Philips Healthcare

Siemens Healthineers

United Imaging Healthcare

BRONZE CORPORATE MEMBERS

Bruker

Fujifilm Healthcare

ASSOCIATE CORPORATE MEMBERS

Nova Medical, Inc.

ZMT Zurich MedTech AG

Exhibition
Rules & Regulations

Please Read These Important Exhibition Regulations

Liability, Insurance, and Security

Each exhibitor must make provisions for safeguarding its goods, materials, equipment, and display at all times. General overall guard service will be provided by ISMRM for the exhibition period, but neither the guard service nor ISMRM will be responsible for loss of or damage to any property for any cause.

All space occupied by an exhibitor must be surrendered in the same condition as it was at the commencement of occupation.

ISMRM, its officers, directors, agents, and employees, shall not be liable for and are hereby released from any claims, liabilities, losses, damages, or expenses relating to or arising out of any injury to any exhibitor personnel or to any other person for any loss of or damage to any exhibitor property or any other property where such injury, loss or damage is incident to, arises out of, or is in any way connected with exhibitor’s participation in the exhibition, and the exhibitor shall be fully responsible for any such injury, loss, or damage except as otherwise provided in the Lease Agreement between ISMRM and the Suntec Singapore Convention & Exhibition Centre, and the exhibitor shall protect, indemnify, hold harmless, and defend ISMRM, its officers, directors, agents, and employees, against all such claims, liabilities, losses, damages, and expenses, including reasonable attorney fees and costs of litigation, provided that the foregoing shall not apply to injury, loss, or damage caused by or resulting from the negligence of ISMRM, its officers, directors, agents, or employees.

Each exhibitor shall maintain, entirely at its expense, general public liability insurance against claims for bodily injury, death or property damage incident to, arising out of, or in any way connected with the exhibitor’s participation in the exhibition, to the limit of not less than one million dollars (US$1,000,000) for bodily injury, death, or property damage in any one occurrence. Such insurance maintained by the exhibitor shall include coverage of the indemnification obligations of the exhibitor under these rules and regulations and shall cover ISMRM as an additional named insured.

At the time the contract is submitted, the exhibitor shall furnish to ISMRM a certificate evidencing the insurance required by these rules and regulations to be maintained by the exhibitor. That certificate, or the related policy, must provide, to the extent obtainable, that the policy may not be canceled without at least ten (10) days’ prior written notice by mail to ISMRM by the insurance company. Each exhibitor acknowledges that it is responsible for obtaining, for its protection and entirely at its expense, such property insurance for its exhibit and display materials as the exhibitor deems appropriate. Any policy providing such property insurance must contain an express waiver by the exhibitor’s insurance company of any right of subrogation as to any claims against ISMRM, its officers, directors, agents, or employees. Deadline: Friday, 05 April 2024

In the event that any part of the exhibit hall is destroyed or damaged so as to prevent ISMRM from permitting an exhibitor to occupy assigned space during any part or the whole of the exhibition period, or in the event that occupation of assigned space during any part or whole of the exhibition period is prevented by strikes, acts of God, national emergency, or other cause beyond the control of ISMRM, then the exhibitor will be charged for the space during the period it was or could have been occupied by the exhibitor; and the exhibitor hereby waives any claim against ISMRM, its officers, directors, agents, or employees, for losses or damages which may arise in consequence of such inability to occupy assigned space, its sole claim against ISMRM being a refund of the rent paid for the period it was prevented from using the space.

Special Regulations

No part of any exhibit, or signs relating thereto, shall be posted, nailed or otherwise attached to columns, walls, floors or other parts of the building or its furniture in any way to deface the same. Damage arising from failure to observe these rules shall be payable by the exhibitor. Operational equipment, audio-visual presentations, and other sound and attention-getting devices and effects may not create noise levels objectionable to neighboring exhibitors. Product and service demonstrations are to be straightforward and professional and must avoid the use of theatrical gimmicks.

All activities of each exhibitor must be confined to the exhibitor’s allotted space. The exhibitor must, at their expense, maintain and keep their exhibit and the space for which they have contracted in clean and good order. It is the responsibility of the exhibitor to seek prior approval for any handout items that may be considered questionable; without such prior approval, the exhibitor may be penalized priority points.

Exhibitors are allowed to photograph, videotape, or electronically or mechanically record their company’s booth for exhibitor personnel during regular floor access hours without the use of electrical lighting; this includes setup and dismantling hours. Media photographing, videotaping, or electronically or mechanically recording on the exhibit floor is permitted only with prior permission. Permission requests for media coverage must be submitted in writing to the Executive Director and/or Meetings Manager at least thirty (30) days prior to move-in. All construction materials must conform to local codes. Table drapes, textile or paper displays, back wall drapes, and any decoration must be flameproof.  All exhibits and materials are subject to inspection by the local fire marshal. Violation of any of these rules by the exhibitor or its employees or agents shall, at the option of ISMRM, forfeit the exhibitor’s rights to occupy space, and such exhibitor shall forfeit to ISMRM all monies paid or due.

Venue Rules and Regulations

Exhibitors have the obligation to purchase and collect licenses and permits that are required by venue, local and/or state regulations. ISMRM exhibitors are required to comply with venue and/or local health, fire, and safety ordinances and regulations. All services and booth set-ups including displays and electrical equipment must comply with all state and local regulations. Information about Suntec Singapore Convention & Exhibition Centre’s rules and regulations will be provided in the Exhibitor Service Kit. ISMRM will not have any further responsibility to inform exhibitors about venue regulations. ISMRM is not responsible for settling disputes between exhibitors, local government entities and unionized services provided by the venue.

Acceptance of Regulations

If no contact is made with the ISMRM office about these rules and regulations, their acceptance is assumed and confirmed by the signature on the contract for exhibit space.

All matters and questions not covered by these regulations are subject to the decision of ISMRM Executive Director Anne-Marie Kahrovic.

Exhibitor Registration

Important Information for Exhibition Registration

While pre-registration is important in enabling us to serve you more effectively, the ISMRM staff look forward to the opportunity to once again connect with you face-to-face in Singapore. Stop by the on-site registration counter with any questions or concerns, to pick up your badges, or simply to say, “Hello!”

Exhibitor Badges

Exhibitor badge ordering information will be available in the ISMRM Exhibitor Service Kit. Completed registrations for exhibitor badges are due to the ISMRM Meetings Department (katrina@ismrm.org) by Friday, 19 April 2024. Exhibitor badges will not be mailed and will only be available for on-site pick-up at the exhibitor counter beginning at 14:00 hours, Friday, 03 May 2024. Each 9 sq. meter booth will receive up to five (5) complimentary exhibitor badges. Required exhibitor personnel badges exceeding the original five (5) badges per 9 sq. meters are available for a fee of US$50.00 per badge. All Exhibitor Personnel will be responsible for picking up their own badge with photo identification. No other method will be employed. Exhibitors will not be allowed on the exhibition floor without an ISMRM Exhibitor Badge.

Complimentary Waived Meeting Registration

Exhibiting companies will receive one (1) complimentary waived registration, 6-Day meeting badge, for each 9 sq. meters of space rented. The official company representative will submit the name and email of the complimentary waived registration recipients to the ISMRM Meetings Department (katrina@ismrm.org) no later than Friday, 19 April 2024, for pre-registering your guest. Once the attendee is registered, the ISMRM Annual Meeting badge will be held on site at the exhibitor registration counter. The registrant may pick up their ISMRM Annual Meeting badge starting at 14:00 hours, Friday, 03 May 2024.

Send Your Exhibitor Badge Registration Forms to:
katrina@ismrm.org or Fax: +1 510 841 2340

What to Expect
After Your Exhibitor’s Contract Is Signed

Designate Your Exhibitor Representatives

The signer of the Contract for Exhibit Space, or the designee, shall be the Official Representative of the exhibiting company and shall have the authority to act on behalf of the company in all negotiations and to certify representatives. The Official Representative will receive all printed and electronic exhibition materials including the service kit, as well as badges and vouchers on site. The Official Representative may designate an Additional Representative to coordinate responsibilities if the Official Representative is unavailable. Both Representatives will receive regular email updates from ISMRM.

Your Company Profile Is Publicized

Exhibitors are required to provide a 200-word max. company profile to our Meetings Coordinator (katrina@ismrm.org). Exhibitors can detail their products and/or services to be published in the 2024 Guide to the Meeting & Exhibition that’s distributed to all meeting attendees. Only one profile per booth is permitted without incurring additional costs. Deadline: Friday, 23 February 2024

PLEASE NOTE: Listing in the 2024 Guide to the Meeting & Exhibition is available only to exhibitors whose full payment has been received.

An Online Exhibitor Service Kit Is Provided

The ISMRM Exhibitor Service Kit will be made available online in January 2024 to exhibiting companies whose full payment has been received. The service kit contains a complete set of downloadable service forms which include the following:

• Booth Furnishings/Decoration
• Flooring
• Audio/Visual
• Electrical/Rigging
• Shipping
• Catering

Pre-Meeting Registration Reports

The ISMRM will provide you with a pre-registration list of all attendees four weeks prior to our Annual Meeting and will allow for a one-time contact to attendees that have opted to share their information.

Priority Placement,
Points & Booth Assignments

Maximum Priority Points

Submit your Contract for Exhibit Space by Sunday, 31 December 2023, in order to receive the maximum priority points possible.

Space Assignments

Announcement of exhibit space placements will be made in late January 2024.

As in past years, the Society will be awarding priority placement points. Exhibitor preferences will be honored according to the exhibiting company’s earned priority points, which are determined by the date the contract is received, as well as payment status, history with the ISMRM, booth size, corner requests, and corporate membership status; however, ISMRM reserves the right to allocate space on any other basis it deems appropriate. Priority points will be awarded on the following criteria: date points, history points, and corporate membership.

Date Points

A maximum of 60 date points may be earned by returning the application and full payment on or before Sunday, 31 December 2023. Each day thereafter, two points per day will be subtracted until all date points have been exhausted.

History Points

Four seniority points are awarded for each consecutive year a company exhibits beginning with March 1994. If a company exhibited twice in 1994, they will receive an additional two points. Three points are awarded for each year exhibited non-consecutively from 1994 to 2023.

Corporate Members

ISMRM Corporate Members earn additional points that are included with Corporate Member benefits:

Gold Corporate Members	5 points
Silver Corporate Members	3 points
Bronze Corporate Members	2 points
Associate Corporate Members	1 point

All Corporate Members are rotated on an annual basis to ensure fair placement on the exhibit floor within their corporate membership category.

Corporate Member booth placement also depends upon preferences, booth size, and overall configuration of the final floor plan; however, ISMRM reserves the right to allocate space on any other basis it deems appropriate.

2024 Booth Space Design Options

Booth Space Design Options

In an effort to create a balanced exhibit area, all exhibits will be positioned strategically throughout the floor space. In fairness to all participating companies, no company shall be granted the primary location nearest the entrance for consecutive years. The ISMRM reserves the right to rearrange the floor plan at any time for any reason. The ISMRM also reserves the right to relocate any exhibitors should it become necessary for causes beyond the control of the ISMRM, or advisable in the best judgment of the ISMRM. The signing of the contract constitutes full agreement with these assignment policies and procedures.

Please note that the final floor plan will be different from the preliminary floor plan shown in the Prospectus for the purpose of booth selection. The ISMRM redraws its floor plan yearly based on the requests and needs of exhibitors, rather than requiring exhibitors to fit into an existing model. The ISMRM reserves all rights to draw a floor plan that best meets its show requirements but will do all possible to accommodate exhibitors’ requests as submitted on the contract for booth space.

Booth Schematic Options
Booth Choices That Meet Your Exhibition Needs

Note:
• Booth payment only includes the booth space and the hard shell walls (if applicable). It is the exhibitor’s responsibility to order and provide furnishings, flooring, cleaning services and electrical set-ups in their booth space.

• Any booth larger than 20 feet x 10 feet (6 meters x 3 meters) in size must provide detailed, scaled drawings with dimensions to the meetings coordinator (katrina@ismrm.org) and the Suntec Singapore Convention & Exhibition Centre.

• Floor covering is mandatory in all booth spaces. Booths without floor covering are subject to be carpeted per ISMRM’s discretion and will be at the expense of the exhibitors. ISMRM will provide aisle carpeting in the exhibition hall.

In-Line Booths

An In-line Booth is one or more standard booth units in a straight line, and is enclosed with walls in the back, left, and right sides with an opening in the front. The standard in-line booth size is 10 feet x 10 feet (3 meters x 3 meters) and can go up to 20 feet x 10 feet (6 meters x 3 meters). Booths at the ends of each aisle (corner booths) will be open in the front and on one side facing an aisleway. In-line booths can only have one (1) corner. The maximum height for all booth contents is 8 feet (2.5 meters). Each In-line exhibit will be a hard shell wall and metal frame layout supplied with an 8′ back wall and a 44″ x 7″ ID sign header with company name and booth number.

Click to enlarge images.

Peninsula Booths

Peninsula Booths are 20 feet x 10 feet (6 meters x 3 meters) with two (2) corners and is open to aisles on three sides (front, left, and right). They are composed of a metal frame with an 8’ hard shell back wall and the remaining three sides left open. With the exception of the hard shell back wall, no other solid wall areas are allowed on the external boundaries of the booth. The maximum height of the back wall facing the neighboring booth is 10 feet (3 meters). All components of the booth must be placed below this height. Any booth above 8 feet (2.5 meters) in height must be finished on the back up to 10 feet (3 meters). Peninsula Booths will also be supplied with a 44″ x 7″ ID sign header with the company name and booth number.

Island Booths

An Island booth is any space exposed to the aisles on all four sides. All island booths (regardless of size) should allow 20% visibility on all sides. Examples:
• 20 feet x 20 feet (6 meters x 6 meters) island: each side of the booth must have visibility for a minimum of 4 feet (1.22 meters).
• 40 feet x 30 feet (12 meters x 9 meters) island: each 30-foot (9-meter) side of the booth must have visibility for a minimum of 6 feet (1.83 meters).

Each 40-foot (12-meter) side of the booth must have visibility for a minimum of 8 feet (2.44 meters).

No full solid walls are allowed on the external boundaries (aisles) of the booth space. Exhibitors may use clear acrylic or similar material to create a wall that will allow for line of sight from one booth to the next. The maximum height for any Island booth space is 16 feet (5 meters) based on written approval from an ISMRM representative.

Preliminary Floor Plan

The 2024 ISMRM & ISMRT Annual Meeting & Exhibition will be held in the Exhibition Hall at the Suntec Singapore Convention & Exhibition Centre, from 04-09 May 2024. The Technical Exhibition and Poster Hall (Digital & Traditional Paper Posters) will be located on Level 4 in Exhibition Halls 403 & 404 and, again, intertwined. When you enter the Technical Exhibition Hall, you are entering a hall that will incorporate exhibition booths and posters crisscrossing the hall.

Our rules and regulations have been created to give each exhibitor the most effective use of rented space. Space dimensions shown on floor plans are from centerline of booth equipment, such as side rails and/or back wall. Exhibit structures must be constructed to allow sufficient tolerance on each side for this equipment and for utility service at the rear of the booth.

Exhibition Schedule 2024
Designed for Maximum Lead Generation

ISMRM Exhibition Hall Hours of Operation

Hours are subject to change.

Activity	Thu 02 May	Fri 03 May	Sat 04 May	Sun 05 May	Mon 06 May	Tue 07 May	Wed 08 May	Thu 09 May	Fri 10 May
Installation of Exhibits		08:00–22:00	08:00–22:00	08:00–16:00 (all exhibitors must be show ready by 16:00 Sunday 05 May)
All exhibits must be fully operational				If materials have arrived but installation of any exhibit has not started by 14:00 hours Sunday, 05 May, and no special arrangements have been made, the Executive Director of ISMRM may order the exhibition to be removed from the show floor and placed in storage, and the exhibitor will be billed for all costs incurred. Any exhibit space not set up by 16:00 hours on Sunday, 05 May, unless special arrangements have been made, may be resold or reassigned by the ISMRM without obligation on the part of ISMRM for any refund. No exceptions
Exhibitor Registration		14:00–19:00	06:30–18:00	07:00–19:00	06:30–18:30	07:00–18:00	07:00–17:45	07:00–18:00
Exhibition Days				18:30–20:00 Opening Reception – Hall 403	10:00–17:00	10:00–17:00	10:00–17:00	10:00–16:30
Poster Hours					07:00–20:00	07:00–20:00	07:00–20:00	07:00–16:30
Dismantle & Move-Out								16:30–23:59*

* Dismantle of an exhibit prior to 16:30 hours on Thursday, 09 May, is not permitted. Any company violating this regulation will forfeit priority points, which will affect floor space assignments for future meetings. All exhibitors will begin dismantle at 16:30 hours, Thursday, 09 May.

+ All display materials to be picked up by carrier by noon, Friday, 10 May.

Contractor Services

ISMRM will designate contractors, as named in the Exhibitor Service Kit, to provide buildup and dismantling services to exhibitors. Such contractors will provide all show services other than supervision.  The exhibitor shall provide only the material and equipment that it owns and that is to be used in the exhibit space. All other items used in the booths are to be provided only by such contractors. The official freight contractor will have complete control of all dock and loading facilities. The freight contractor will receive all shipments and van loads, handle all freight, and provide all rigging, labor, and equipment relating to freight handling. Internet, electrical, plumbing, catering, and telephone services, etc., can be ordered by using the forms in the Exhibitor Service Kit.

Exhibitor-Appointed Contractors

If an exhibitor wishes to use a labor contractor other than the official Labor Contractor, the exhibitor must submit the Exhibitor Appointed Contractor Forms to the ISMRM by Friday, 05 April 2024. At the same time as this form is submitted, the exhibitor must also provide ISMRM with certificates of insurance for all agents or representatives who are performing services at the Suntec Singapore Convention & Exhibition Centre site other than the exhibitor’s employees. These agents or representatives, as well as all employees, must be identified by the official ISMRM badge prior to entering the exhibition hall. Please email EAC forms and certificates of insurance to Katrina Watson at katrina@ismrm.org.

Contractor Services

ISMRM will designate contractors, as named in the Exhibitor Service Kit, to provide buildup and dismantling services to exhibitors. Such contractors will provide all show services other than supervision. The exhibitor shall provide only the material and equipment that it owns and that is to be used in the exhibit space. All other items used in the booths are to be provided only by such contractors. The official freight contractor will have complete control of all dock and loading facilities. The freight contractor will receive all shipments and van loads, handle all freight, and provide all rigging, labor, and equipment relating to freight handling. Internet, electrical, plumbing, catering, and telephone services, etc., can be ordered by using the forms in the Exhibitor Service Kit.

Exhibitor Appointed Contractors

If an exhibitor wishes to use a labor contractor other than the official Labor Contractor, the exhibitor must submit the Exhibitor Appointed Contractor Forms to the ISMRM by Friday, 05 April 2024. At the same time as this form is submitted, the exhibitor must also provide ISMRM with certificates of insurance for all agents or representatives who are performing services at the Suntec Singapore Convention & Exhibition Centre site other than the exhibitor’s employees. These agents or representatives, as well as all employees, must be identified by the official ISMRM badge prior to entering the exhibition hall. Please email EAC forms and certificates of insurance to Katrina Watson at katrina@ismrm.org.

Labor Rates and Services

Detailed information regarding work rules for all trades operating at the Suntec Singapore Convention & Exhibition Centre site will be provided in the Exhibitor Service Kit. Labor rates will be announced in the Service Kit; all rates will be listed in US dollars (USD). Rates subject to change; local and government taxes are not included.

Hospitality & Meeting Rooms
Plan Ancillary Events Early for Best Results!

Meetings

Due to limited space, meeting rooms will not be available at the Suntec Singapore Convention & Exhibition Centre during the Annual Meeting for exhibitor functions. All requests for meetings and social functions outside of Suntec Singapore Convention & Exhibition Centre must be made through the ISMRM office in order to avoid conflicts with the official program. In general, functions will not be permitted during the following days and hours:

• Saturday, 04 May 2024
  08:00–17:00
• Sunday, 05 May 2024
  07:45–20:00
• Monday, 06 May 2024
  07:00–18:00
• Tuesday, 07 May 2024
  07:00–17:45
• Wednesday, 08 May 2024
  07:00–17:45
• Thursday, 09 May 2024
  07:00–21:30

All requests must be made in writing or submitted on the offsite Function Space Request form found in the Exhibitor Service Kit made available in January 2024. Requests will be processed and confirmed on a first-come, first-served basis. If you wish to reserve a parlor or a suite in the hotel for a hospitality function, this is considered part of a sleeping room reservation and must be requested on the hotel booking form found in the 2024 Exhibitor Service Kit. All exhibitors will be required to inform ISMRM of all functions they are planning regardless of the location or arrangements. Failure to notify the ISMRM of ancillary events will result in the forfeit of priority points. Any shuttle service activities being planned on the grounds of the Suntec Singapore Convention & Exhibition Centre must absolutely be reported to the ISMRM Meetings Manager by Friday, 29 March 2024.  Email Jennifer Clark (jennifer@ismrm.org)

Quality Housing in Singapore

Enjoy a Great Range of Rates

Many hotels offering a range of amenities and rates have been reserved by the Society for the meeting in Singapore. Convention Housing Management (CHM) has been appointed to coordinate all hotel reservations for ISMRM attendees and exhibitors. In order to receive the special convention rate, attendees and exhibitors must make their reservations through the official housing bureau, CHM.

More detailed information on the various hotels and the hotel reservation form will be made available online through the ISMRM registration website. Do not contact the hotels directly in Singapore. Official Society hotels will not honor direct requests for hotel rooms at the special convention rates.

Important Exhibitor Housing Note

• Exhibitors are expected to secure their accommodations through CHM as part of their alliance with the ISMRM. Exhibitors who book outside the ISMRM Housing Block will be subject to loss of full priority points. This housing policy is applicable to national and international exhibitors who may or may not have their own internal travel booking agencies.
• CHM is the only approved housing vendor for our 2024 Annual Meeting. Please be aware of solicitors who may contact you offering accommodations. If you are unsure of the origin of an e-mail or phone call, please reach out to Meetings Coordinator Katrina Watson (katrina@ismrm.org). Any contact that is not from a CHM or ISMRM email and/or phone number should be ignored and reported.  To ensure a reserved block, book your rooms as early as possible.

Click to Book Housing Now

Airfare Discount

Save with Singapore Airlines

ISMRM has partnered with Singapore Airlines, who is offering a promotion code to attendees departing from the following major airports:

Auckland, Ahmedabad, Amsterdam, Berlin, Bangkok, Bengaluru, Brisbane, Mumbai, Guangzhou, Paris, Christchurch, Chongqing, Chiang Mai, Copenhagen, Delhi, New York (Newark Intl, John F Kennedy Intl), Rome, Frankfurt, Fukuoka, Tokyo (Haneda Intl, Narita), Hyderabad, Houston, Seoul, Osaka, Los Angeles, London, Chennai, Manchester, Melbourne, Munich, Milan, Nagoya, Perth, Busan, Shanghai, Seattle, San Francisco, Sydney, Shenzhen, Chengdu, Taipei, Zurich

The promo is applicable for one passenger each and for Standard and Flexi Economy, Premium Economy, and Business classes.

Please note: The discount code is not applicable for the Economy “Lite” and “Value” tiers as Singapore Airlines already offers the lowest possible fares for these tiers. Discounts are applicable for the Economy “Standard” and “Flexi” tiers, which is applied once the flight is selected.

Please use the following link to book: https://www.singaporeair.com/en_UK/us/home

Click “Apply promo code” as highlighted here:

The promo code is: ISMRM24

* The promotion is applicable to travel from 20 April 2024 – 23 May 2024. Book by 04 May 2024 to take advantage of this offer!

For more travel information, please visit the main 2024 Annual Meeting Travel page.

If you require a visa to visit Singapore, please consult the Singapore Visa Information page.

Contract: Register Today!

How to Contract for Technical Exhibit Space

Enjoy competitive pricing on exhibit space.

Contracts for exhibit space will not be processed without the following:

1.  A sketch or plan of the exhibit space if space ordered exceeds 9 sq. meters;
2. A description of all products or equipment to be displayed within the exhibit space (brochures are acceptable); Right of Refusal: ISMRM reserves the right to refuse rental of exhibit space to any company whose display of goods, service or equipment is not, in the opinion of ISMRM, compatible with the general character and objectives of the Exhibition.
3. A certificate or proof of insurance verifying commercial liability coverage for this event with the ISMRM named as an additional insured, valid through the dates of the show; and
4. Payment: Full payment of the total rental cost to be submitted along with contract. Only US funds will be accepted. No space will be assigned or finalized until all contractual conditions are met and full payment is received.

Go to the Contract Form .

Exhibition Floor Plan (subject to change)

Exhibit-Space Cost

Standard Rate:* US$450 per square meter
Each Corner: US$200

Sample Pricing:

Booth Size	Total Square Meters	Booth Cost	Corner
3m x 3m (10ft x 10ft)	9 square meters	US$4,050*	Add US$200 for a corner booth
3m x 6m (10ft x 20ft)	18 square meters	US$8,100*	Add US$200 per corner
6m x 6m (20ft x 20ft)	36 square meters	US$16,200*	Add US$200 per corner (US$800 for island)

Exhibitor Priority Placement Points & Contract Due Dates

Please Fax Contract to: +1 (510) 841-2340 or email to: katrina@ismrm.org

* Please note that the priority point deadline is Sunday, 31 December 2023. To receive the maximum amount of points, please submit your contract and payment by this date.

For the Early Bird rate, submit exhibitor contracts by Sunday, 31 December 2023. An additional US$200.00 fee will be added after this date.

+ Minimal corner space is available and will be granted on a first-come, first-served basis if booth is paid in full.

Cancellation Policy

Cancellation of exhibit space must be made in writing on or before: 16 February 2024 for a full refund (minus US$100 administration fee) of monies paid. If space is canceled after 16 February 2024, there will be no refund, and ISMRM will retain as liquidated damages all monies paid.

Go to the Contract Form .

Exhibition Floor Plan (subject to change)

View the Exhibitor Service Kit here!

View the Exhibitor Service Kit here!