ISMRM 28th Annual Meeting & Exhibition, 08-13 August 2020
Paris Expo Porte de Versailles, Paris, France
SMRT 29th Annual Meeting • 07-10 August 2020

2020 Annual Meeting banner

Important Communications

10 Mar 2020: Major Update: Meeting Rescheduled

Dear Colleagues,

Due to the rapidly unfurling repercussions of the coronavirus epidemics, the Board of Trustees met and decided to delay this year’s annual meeting. Given the limited alternatives available at the ICC Sydney over the months in which postponement is an option, we have made arrangements to hold the meeting in Paris at the Paris Expo Porte de Versailles on 08-13 August.

As you know, after stabilizing in China, the coronavirus epidemics have progressed worldwide where they appear poised to peak sometime in April. While Sydney remains a relatively safe location, many of our members' institutions have instituted no-travel policies in order to slow the spread of disease and protect their staff and patients. In addition, Australia’s entry ban for members coming from China and Korea remain, and even those not under government or institutional travel bans have an understandable reluctance to travel at this time.

However, our problem is broader than travel restrictions and Sydney; it is the public health issue of gathering 6000 international visitors to a conference in April. Taken together, the Board felt postponement is the only reasonable option at this time.

We appreciate your patience and understanding in this matter and hope to see you in Paris. Please read our frequently asked questions (FAQ) below for further details.

Sincerely,
Larry Wald
2019-2020 ISMRM President

Shawna Farquharson
2019-2020 SMRT President

ISMRM & SMRT 2020 Annual Meeting Postponement FAQ

Why did you reschedule the meeting?

Due to the rapidly unfurling repercussions of the coronavirus epidemics, the Board of Trustees met and decided to delay this year's annual meeting. Given the limited alternatives available at the ICC Sydney over the months in which postponement is an option, we have made arrangements to hold the meeting in Paris at the Paris Expo Porte de Versailles on 08-13 August 2020.

As you know, after stabilizing in China, the coronavirus epidemics have progressed worldwide where they appear poised to peak sometime in April. While Sydney remains a relatively safe location, many of our members' institutions have instituted no-travel policies in order to slow the spread of disease and protect their staff and patients. In addition, Australia's entry ban for members coming from China and Korea remain, and even those not under government or institutional travel bans have an understandable reluctance to travel at this time.

However, our problem is broader than travel restrictions and Sydney; it is the public health issue of gathering 6000 international visitors to a conference in April. Taken together, the Board felt postponement is the only reasonable option at this time.

We appreciate your patience and understanding in this matter and hope to see you in Paris.

I registered as an attendee for Sydney, what happens next?

All registrations from Sydney will be automatically transferred over to Paris. The VAT in France is 20% therefore, you will have a balance due for the additional tax. Should you choose not to attend the meeting in Paris, email registrar@ismrm.org and you will be refunded 100%.

How does this affect my ISMRM stipend?

All stipends will be automatically transferred over to Paris. Cash amounts need to be adjusted as they are based on destination, and we are working through this now and will notify you by mid-April 2020.

If you have previously declined a stipend and would like to reinstate it, please wait for an email from us by mid-April 2020, which will give you instructions on how to reinstate the stipend.

Should you choose not to attend the meeting in Paris and have already accepted a stipend, email registrar@ismrm.org to confirm your cancellation.

Student Stipend additional announcements will be sent out in mid-April

Will exhibitors be refunded for booth space?

All exhibitor contracts and fees will be transferred over to the meeting in Paris, 08-13 August 2020, and a 10% refund for GST will be issued.

If you choose not to exhibit in Paris, all monies paid will be refunded.

How does this affect Speakers and Moderators?

Speakers and Moderators will be contacted by the Education Department with their new dates to confirm their participation. The new process of registration and housing for invited faculty will be the same as that of the attendees.

How does this affect Abstract Presenters, Posters and Orals?

The first author of all accepted abstracts will receive an email asking if they would like to keep their abstract in our published proceedings and present their work in Paris (either the first author, or a co-author will attend and present the abstract), or withdraw their abstract from the proceedings and the current schedule.

Will attendees and exhibitors be refunded for airline tickets?

All airlines have their own cancellation and refund policies. Please contact your carrier for your options.

Suggestions for trying to obtain a refund for airline ticket:

  1. Keep pressing your case with airline representatives, over the phone (late night is best for lower call volume) or via social media, and cite the DOT policies. Be polite and respectful, not angry or rude. Customer service representatives have been overwhelmed by the crisis.
  2. Document everything. Provide dates, times, flight numbers and reservation numbers. Always record names, titles, times and dates of all in-person and phone conversations. The more information, the stronger the case.
  3. File a complaint with the airline and copy the DOT and the EU if applicable.
  4. Contact your credit card company for potential help.

What will happen to hotel reservations?

  • CHM will cancel all attendee hotel reservations made through the conference website. Attendees will not be charged for these hotel reservations. Except for the Holiday Inn Darling Harbour, none of the credit cards provided have been charged. If you have a reservation at the Holiday Inn Darling Harbour, a refund will be made on your credit card.
  • If you booked a hotel outside the conference website, you will need to contact the hotel directly to cancel your reservation.

I didn't register for the Sydney meeting but want to attend Paris, what happens next?

Visit our website as we are quickly adjusting all necessary information. You will still have time to register for the Paris meeting.

How do I secure housing for the meeting in Paris, France?

Visit our website as we are quickly adjusting all necessary information. We are working with CHM (our housing partner) to secure the hotels. We will send an email communication once the new housing portal is available.

What is the new early registration deadline for Paris, France?

02 July 2020.

See all important dates & deadlines below.

Program

Preliminary Program-at-a-Glance

Call for Junior Fellow Symposium Speakers

New! 2020 Secret Sessions Survey

New! Secret Sessions: Call for Proposals

Exhibition

Exhibitor Prospectus
Coming Soon

Exhibitor Service Kit
Coming Soon

List of Exhibitors
Coming Soon

Credits & Certificates

Coming Summer 2020:
• Credit Designation
• Evaluation & Certificate Instructions

Abstracts & Stipends

List of Accepted Abstracts

Review Categories (pdf)

Coming Soon:
• Guidelines for Posters & Presenters
• Digital Poster How-To Guide

Supporters

Corporate Members

Registration

Registration
Re-Opening Mid-April

ISMRM20 Slack

Housing

Housing
Coming Soon

Room Sharing
Coming Soon

First Time Attending?

Coming Soon:
• Welcome to your first ISMRM Annual Meeting!

At the Meeting

On-Site Services
Coming Soon

From the Organizers

Annual Meeting Program Committee

 #ISMRM20

 #ISMRM_SMRTparents

Press/Media Inquiry

Travel & Sightseeing

New! Paris Travel & Sightseeing Info
Includes Airfare Discount info!

Visa Information
Coming Soon

How to Get an Invitation Letter from ISMRM

Parents

Resources for Families
Coming Soon

Sustainability: The ISMRM & SMRT Are Committed to Sustainable Events.

To read about what we have done, are currently doing, and what you can do to help, please click here.

One way you can help is by carbon-offsetting your travel to Paris. This option is available when you register, including a link to a CO2 offset calculator. 100% of CO2 offsets will be donated to Conservation International.

In addition, the Central Office will be using a carbon offset program to calculate total travel (including staff) and the event itself (including meals, electricity used, and shipping), and will report on these efforts in full to the membership at the conclusion of the Paris meeting.

Important Dates & Deadlines:

2019
09 Sept. 2019 ISMRM & SMRT Call for Abstracts; Submission Sites Open
11 Sept. 2019 Housing Opens
Young Investigator Awards Submission Deadline
02 Oct. 2019 Online Pre-Registration Opens
2020 Membership Available for New Applicants and Renewals
13 Oct. 2019 Member-Initiated Symposia Submission Deadline

06 Nov. 2019
at 23:59 EST

Deadline for all of the following:

  • ISMRM & SMRT Abstract Submissions
  • Stipend Awards Application
  • Junior Fellows Application
  • 2020 Membership Application (if required for stipends, awards or other meeting-related reasons)
  • 2020 Dues Renewal for Stipend Applicants
18 Nov. 2019 Junior Fellows Challenge Submission Deadline
16 Dec. 2019 Accessibility Grants Application Deadline
2020   Updated!
Early Feb. 2020 Abstract Acceptance Notifications
Mid Feb. 2020 Stipend Notifications
15 May 2020 Abstract Withdrawal Deadline
02 July 2020 Early Registration Deadline
Registration Cancellation Deadline
T.B.A. Housing Deadline
24 July 2020 Publication Date; Proceedings available on website
08-13 Aug. 2020
07-10 Aug. 2020
ISMRM 28th Annual Meeting & Exhibition
SMRT 29th Annual Meeting